Accounts Payable and General Accounting Specialist

Vector Atomic • Pleasanton, CA

17d • $85,000 - $115,000 • Onsite

About The Position

Vector Atomic, an IonQ company, is seeking a detail-oriented, proactive Accounts Payable and General Accounting Specialist to support its growing accounting team. This hands-on role combines daily accounts payable processing with general accounting, month-end close, audit, and compliance work. The specialist supports accurate financial reporting in a DCAA-compliant and SOX-compliant environment, including accounting for government contract work. The position is based onsite at the company’s office in Pleasanton, California, and requires up to 5% domestic or international travel.

The role supports vendor invoice processing and records, journal entries, reconciliations, close activities, audit requests, government contract and US GAAP reporting, cost tracking, indirect cost rate data, labor distribution, and process improvements. The position works with accounting and cross-functional teams and supports compliance with applicable government contract, internal control, and record-retention requirements.

Vector Atomic describes its workplace as collaborative and hands-on, with emphasis on teamwork, curiosity, diverse perspectives, open and honest discourse, and work-life balance. The approximate base salary range is $85,000–$115,000 per year. Total compensation includes base salary, bonus, equity, and benefits; actual pay depends on factors including job-related knowledge, skills, experience, education, qualifications, location, market data, and internal team equity.

Requirements

• Associate or bachelor’s degree in accounting, finance, business, or a related field preferred; equivalent relevant experience will be considered.
• 2+ years of experience in accounts payable, general accounting, bookkeeping, or a similar accounting support role preferred.
• Working knowledge of fundamental accounting principles, including general ledger accounts, accruals, reconciliations, and the accounts payable cycle.
• Demonstrated understanding of internal controls over financial reporting, including segregation of duties, approval authority, and supporting documentation and audit trails.
• Experience with accounting or ERP systems; strong proficiency with Microsoft Excel, including lookups, pivot tables, and reconciliations.
• Excellent attention to detail, organization, and follow-through, with the ability to meet deadlines in a close-driven environment.
• Strong communication skills and a professional approach to working with vendors and internal teams.
• Ability to work independently and collaborate effectively with a cross-functional team.
• Willingness to learn new systems, processes, and government contract accounting requirements.
• To comply with US export control laws, employees must be U.S. citizens (born or naturalized), lawful U.S. permanent residents (green card holders), or certain categories of refugees and asylees.

Nice To Haves

• Deltek Costpoint experience.
• Experience supporting a government contractor or familiarity with government accounting concepts, including FAR Part 31 cost principles, CAS disclosure, indirect cost allocation, and unallowable cost identification.
• Exposure to incurred cost submissions, provisional or final indirect billing rates, and DCAA audit practices.
• Familiarity with DCAA-compliant timekeeping and labor distribution processes.
• Prior experience in a SOX-compliant environment, including working within documented internal controls and supporting SOX walkthroughs or testing.
• Experience with an ERP system in a project-based, manufacturing, engineering, or professional services environment.

Responsibilities

• Process vendor invoices, including cost-objective coding, purchase order and receiving matching, approval routing, and payment preparation.
• Code invoices to distinguish direct, indirect, and unallowable costs in accordance with FAR Part 31 cost principles and the company’s disclosed Cost Accounting Standards.
• Set up vendors by collecting and verifying W-9s, reviewing vendor master records, and maintaining documentation supporting segregation of duties and approval controls.
• Maintain vendor records and respond to vendor inquiries about invoices, payments, and balances.
• Reconcile vendor statements and resolve invoice, purchase order, receiving, and payment discrepancies.
• Retain invoices and supporting documentation according to company policies, government contract record-retention requirements, and SOX audit-evidence standards.
• Support 1099 processing and year-end vendor reporting.
• Prepare and post journal entries and supporting schedules with adequate documentation and audit trails.
• Assist with monthly, quarterly, and year-end close activities, including maintaining and following a documented close checklist consistent with SOX internal-control requirements.
• Prepare bank, credit card, prepaid expense, fixed asset, and other balance-sheet reconciliations, identifying and resolving variances in a timely manner.
• Support internal and external audit requests, including DCAA, independent financial statement auditors, and SOX testing, by compiling accurate documentation and schedules.
• Maintain accounting records supporting government contract and US GAAP reporting, cost tracking, and compliance requirements.
• Assist with indirect cost rate data, labor distribution, and cost accumulation for the annual incurred cost submission (ICE) and provisional billing rates.
• Support month-end timekeeping and labor distribution review and project cost transfers in compliance with DCAA timekeeping expectations.
• Participate in process improvements, system clean-up, SOX control documentation, and other finance projects as needed.

Benefits

• Platinum-level family health coverage, including medical, dental, and vision.
• Health and dependent care Flexible Spending Accounts (FSA).
• Employer 401(k) contributions.
• 20 days of paid time off.
• 11 paid holidays.
• Paid parental leave.
• Fully stocked kitchen.
• Competitive compensation package including base salary, bonus, equity, and benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree