Accounts Payable Analyst

INTEGRIS Health•Oklahoma City, OK

19h•Onsite

About The Position

The Accounts Payable Analyst works with the Accounts Payable Manager and Accounts Payable Representatives to ensure accurate and timely payments to INTEGRIS vendors and customers. The role coordinates with vendors, buyers, contract managers, receivers, and AP staff to address procurement and other accounts payable issues that could delay payments. It monitors and controls invoice processing, payment workflows, returned checks, voids and stop payments, credit balance invoices, and the accounts payable auto-pay process. The analyst also supports invoice processing during high-volume periods or extended staff absences, trains and cross-trains AP Representatives, and provides monthly reports to management. The position is based at INTEGRIS Health Corporate in Oklahoma City, Oklahoma. It reports to the Accounts Payable Manager or another assigned Manager/Director. The role requires adherence to strict management deadlines while working with limited resources. Walking and/or driving to campus buildings is required, and job duties must be performed in a way that maintains a hazard-free physical environment. Risk exposure is minimal. Additional or varied physical demands and/or respiratory fit-test requirements may apply; employees are directed to consult the Physical Demands Project SharePoint site or Risk Management/Employee Health for details.

Requirements

Associate's degree in business or one year of data entry and/or accounting-related experience.
Must be able to communicate effectively in English, verbally and in writing.

Nice To Haves

Experience with Microsoft Office software.
Experience with PeopleSoft Accounts Payable software.

Responsibilities

Work with the Accounts Payable Manager, AP Representatives, vendors, buyers, contract managers, and receivers to resolve procurement or other AP issues that may delay vendor payments.
Monitor the Match Queue Exception report and coordinate with AP Representatives, buyers, and others to resolve issues, release invoices for payment, and escalate issues to Accounts Payable Management.
Regulate the GHX (EDI) process and, when errors occur, print invoices and distribute them to AP Representatives for processing.
Organize the Returned Checks process, determine the reasons for returned checks, and arrange their appropriate disposition.
Communicate verbally and in writing with customers to answer questions, request information, and resolve issues.
Train new Accounts Payable Representatives and regularly cross-train experienced Representatives to reinforce Accounts Payable Standard Operating Procedures.
Act as Siemens Administrator to create, revise, and delete folders for documents to be imaged, and create sAP132 report folders for each day of the month.
Control and handle the Void and Stop Pay process.
Monitor and control the Accounts Payable auto-pay process.
Assist with invoice processing during excessive-volume periods or when an AP Representative is absent for an extended period.
Monitor and control credit balance invoices in the Accounts Payable system; contact vendors and collect funds when payment activity is insufficient.
Provide monthly reports to management.
Meet management-set deadlines and perform duties in a manner that maintains a physical environment free of hazards to self and others.
Walk and/or drive to campus buildings as required.