Accounts Payable Analyst

INTEGRIS Health•Oklahoma City, OK

1d•Onsite

About The Position

The Accounts Payable Analyst works with the Accounts Payable Manager and Accounts Payable Representatives to ensure accurate and timely payments to INTEGRIS vendors and customers. The role supports procurement and accounts payable issue resolution, invoice processing, returned checks, payment controls, reporting, and staff training. It reports to the Accounts Payable Manager or another assigned Manager/Director. The position requires adherence to strict deadlines while working with limited resources. Walking and/or driving to campus buildings is required. The employee must perform duties in a manner that keeps the physical environment free of hazards to themselves and others. Risk exposure is minimal. Additional or varied physical demands and/or respiratory fit-test requirements may apply; applicants are directed to consult the Physical Demands Project SharePoint site or contact Risk Management/Employee Health for further information.

Requirements

Associate's degree in business or one year of data entry and/or accounting-related experience.
Ability to communicate effectively in English, verbally and in writing.

Nice To Haves

Experience with Microsoft Office software.
Experience with PeopleSoft Accounts Payable software.

Responsibilities

Work with the Accounts Payable Manager, AP Representatives, vendors, buyers, contract managers, and receivers to facilitate procurement or other accounts payable issues that may delay vendor payments.
Monitor the Match Queue Exception report and work with AP Representatives, buyers, and others to resolve issues and ensure invoices are released for payment; escalate issues to Accounts Payable Management.
Regulate the GHX (EDI) process and, when errors occur, print invoices and distribute them to AP Representatives for processing.
Organize the Returned Checks process, determine the reason for returned checks, and arrange their appropriate disposition.
Communicate verbally and in writing with customers to answer questions, request information, and resolve issues.
Train new Accounts Payable Representatives and regularly cross-train experienced representatives to reinforce the Accounts Payable Standard Operating Procedure.
Act as Siemens Administrator to create, revise, and delete folders for documents to be imaged, and create sAP132 report folders for each day of the month.
Control and handle the Void and Stop Pay process.
Monitor and control the Accounts Payable auto pay process.
Assist with invoice processing during excessive-volume periods or when an AP Representative is absent for an extended period.
Monitor and control credit balance invoices in the Accounts Payable system; contact vendors and collect funds when there is not enough payment activity.
Provide monthly reports to management.
Meet management-set deadlines and perform duties in a manner that maintains a hazard-free physical environment.