Trademark Paralegal Jobs

About The Position

Requirements

• Paralegal certificate or equivalent relevant legal/IP experience.
• Relevant trademark, IP portfolio, or legal operations experience, preferably in-house or with a law firm supporting global portfolios.
• Familiarity with trademark docketing, renewals, assignments, recordals, clearance processes, outside counsel coordination, and USPTO TEAS filings and prosecution.
• Strong attention to detail and ability to manage high-volume portfolio data, deadlines, and correspondence.
• Comfortable working independently, escalating issues appropriately, and exercising judgment in ambiguous situations.
• Strong written and verbal communication skills, with ability to coordinate with attorneys, vendors, outside counsel, business teams, and cross-functional stakeholders.
• Ability to manage confidential information and work within legal department processes and privilege-sensitive workflows.

Nice To Haves

• Experience with CPI, Markify, Questel/Brandstock, LegalTracker, SharePoint, MacroView, or similar IP portfolio and matter management tools.
• Direct experience with USPTO TEAS filings, including applications, Statements of Use, extensions, and Office Action responses.
• Experience supporting global trademark portfolios, including renewals, change-of-address projects, assignments, and jurisdiction-specific recordals.
• Experience coordinating with outside counsel and vendors across multiple countries and time zones.
• Experience supporting legal operations, process improvement, docketing cleanup, bulk data uploads, or IP system implementation.
• Experience in a consumer products, branded goods, retail, manufacturing, or multinational corporate environment.
• Experience training business stakeholders on topics such as IP systems, basic trademark application and maintenance requirements, and IP best practices.

Responsibilities

• Support administration and maintenance of the Company’s global trademark portfolio, including records, ownership information, renewals, assignments, docketing, domain name management, and data integrity in CPI and related Intellectual Property (IP) systems.
• Coordinate global renewals, change-of-address, assignment, title update, and recordal projects, including Madrid Protocol and international filings, working with outside counsel and vendors on deadlines and jurisdiction-specific requirements.
• Prepare and file US trademark applications via TEAS, including responding to USPTO Office Actions, filing Statements of Use, gathering and reviewing specimens, and managing prosecution and maintenance activities.
• Assist with trademark reports, portfolio summaries, and information requests for legal, finance, and business stakeholders.
• Support trademark attorneys in responding to business requests for clearance, filing, maintenance, and portfolio information; coordinate search and clearance administration and review trademark watch notices.
• Support IP process improvements, including intake workflows, training resources, outside submission procedures, and other operational initiatives improving efficiency.
• Use and maintain IP systems (CPI, Markify, SharePoint); maintain accurate trademark files, correspondence, and documentation.
• Support migration, cleanup, and organization of legacy records, ensuring trademark information is stored consistently and accessible to the IP legal team.
• Work collaboratively with trademark attorneys, patent attorneys, IP paralegals, and Chief IP Counsel on portfolio governance, process improvements, and team initiatives.
• Assist with special projects (acquisitions, divestitures, restructurings, portfolio integrations) and transitional matters, coordinating data, documents, and outside counsel instructions.

Benefits

• Newell Brands and its subsidiaries are Equal Opportunity Employers and comply with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply.