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Service Dispatch Coordinator

Groove Technology SolutionsSalt Lake City, UT
Onsite

About The Position

We’re looking for a Service Dispatch Coordinator to join our Customer Support team. In this role, you’ll source and coordinate technicians, manage service requests, and ensure timely, accurate, and high-quality support delivery.

Requirements

  • 1–2 years of experience in customer service, dispatch coordination, or a similar role
  • Strong organizational skills with the ability to manage multiple priorities simultaneously
  • Excellent written and verbal communication skills with professional etiquette
  • Detail-oriented with strong follow-up and problem-solving abilities
  • Ability to work effectively in a fast-paced environment

Nice To Haves

  • Experience with Salesforce preferred
  • Basic understanding of network, video, or telecommunications systems
  • Experience with scheduling tools, calendars, and route optimization
  • Familiarity with cost awareness when selecting resources

Responsibilities

  • Coordinate technician support for service and trouble calls as escalated by the support team
  • Source and evaluate technicians based on availability, proximity, and cost to ensure efficient service delivery
  • Communicate with technicians and customers to schedule service calls and obtain required approvals
  • Issue work orders, send scheduling confirmations, and provide reminder communications to technicians
  • Track technician arrival, job progress, and completion status; follow up on unresolved issues
  • Maintain accurate and up-to-date records in Salesforce, including dispatch notes, project stages, labor estimates, and job costs
  • Update project statuses and ensure all required documentation, including work orders and invoices, is collected and complete
  • Support payment processing and ensure proper authorization when required
  • Monitor dispatch dashboards to identify outstanding items and drive project closure or escalation
  • Coordinate internal technician schedules, including maintaining calendars and tracking labor hours for reporting
  • Support internal communication by providing updates on scheduled work, including after-hours or weekend coverage
  • Assist with reporting, documentation, and administrative tracking related to service operations
  • Collaborate with cross-functional teams to ensure alignment on scheduling, service scope, and timelines
  • Perform additional duties as assigned

Benefits

  • Compensation starting at $18.00/hr, DOE
  • Brand-new office in Midvale, stocked kitchen, onsite gym & Peloton
  • Wellness perks including an onsite masseuse and mental health support
  • Robust benefits package: medical, dental, vision, pet insurance, 401(k) match

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