Scheduler Jobs

About The Position

Requirements

• High school diploma or equivalent required; healthcare or medical office experience preferred
• Previous experience in dermatology, med spa, or aesthetic practice strongly preferred
• Familiarity with EMR and scheduling systems
• Strong organizational skills and attention to detail
• Excellent customer service and communication skills

Responsibilities

• Schedule and confirm aesthetic services including consultations, procedures, and follow-up appointments
• Ensure appropriate appointment lengths, provider pairing, and room/equipment availability
• Communicate pre- and post-treatment instructions to patients
• Manage cancellations, rescheduling, waitlists, and provider availability efficiently
• Serve as a knowledgeable point of contact for aesthetic services and pricing
• Maintain aesthetic equipment by coordinating routine maintenance, calibration, and service requests
• Ensure treatment rooms are properly stocked, clean, and prepared for daily schedules
• Monitor equipment readiness to support uninterrupted patient care
• Report equipment issues promptly and assist with troubleshooting
• Track, manage, and restock aesthetic products, injectables, skincare, and supplies
• Conduct regular inventory counts and reconcile usage
• Place product orders and coordinate with vendors as needed

Benefits

• Competitive Pay – Attractive compensation to reward your hard work
• Comprehensive Health Coverage – Includes Medical, Dental, and Vision plans to keep you covered
• Generous 401(k) Plan – Company matches 100% of the first 3%, plus 50% of the next 2%, with immediate vesting
• Paid Time Off (PTO) – Accrue PTO from day one, plus enjoy 6 paid holidays and 2 floating holidays each year
• Company-Paid Life Insurance – Peace of mind with basic life coverage, with the option for additional plans
• Disability Protection – Short-term and long-term disability coverage to protect you in unexpected circumstances
• Additional Wellness Plans – Accident, critical illness, and identity theft protection plans for extra security
• Employee Assistance Program (EAP) – Access confidential support for personal or work-related challenges
• Exclusive Employee Discounts – Save on products and services with special discounts just for you
• Referral Bonus Program – Earn bonuses by referring qualified candidates to join the team