Project Manager Jobs

About The Position

Requirements

• One (1) to three (3) years of experience in scheduling, coordination, or a related field.
• Strong proficiency in Microsoft Office Suite (Excel, Outlook, Word) and scheduling software.
• Exceptional organizational, time management, and problem-solving skills.
• Excellent verbal and written communication abilities, including a professional and assertive tone.
• Ability to manage high volumes of phone calls and emails with attention to detail and accuracy.
• Experience working in high-pressure environments, demonstrating resilience and adaptability.
• Strong interpersonal skills to build positive relationships with clients, stakeholders, and team members.
• Professional appearance and demeanor.
• Ability to work independently and collaboratively within a team.
• Valid driver's license and compliance with drug-free workplace policies.
• Ability to obtain and maintain federal installation security clearances as required.

Nice To Haves

• Federal government contracting or employment experience is a plus.

Responsibilities

• Manage and oversee inspection scheduling, ensuring adherence to project timelines and quality standards.
• Communicate with property representatives, inspectors, and clients to confirm and adjust schedules as needed.
• Proactively identify and address scheduling conflicts, providing effective solutions in a timely manner.
• Monitor project progress and update schedules, leveraging company software, Excel, and other tools.
• Identify potential risks to project success and completion of all inspections within the contract timeline.
• Share updates on scheduling issues with management and clients and seek guidance to address unique situations.
• Maintain frequent and professional communication with properties, inspectors, and clients via phone and email.
• Motivate property representatives to accept assigned dates and navigate high-pressure situations with professionalism and empathy.
• Act as the primary point of contact for scheduling-related inquiries, ensuring timely and effective responses.
• Update and maintain accurate records of property contact information and project status using company systems.
• Prepare and distribute regular updates on scheduling progress and challenges to internal and external stakeholders.
• Generate reports and maintain documentation to support project milestones and compliance requirements.
• Anticipate potential scheduling challenges and develop contingency plans.
• Collaborate with the project team to address and resolve operational issues as they arise.
• Ensure alignment of scheduling efforts with overall project goals and timelines.
• Assist project team in completing other tasks and assignments as needed, or as directed by Project Manager.
• Other duties as assigned.