Project Coordinator Jobs

About The Position

Requirements

• High school diploma required; post-secondary education preferred
• Minimum 3+ years of office or administrative experience
• Strong organizational and multitasking skills
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Typing speed of at least 40 WPM
• Excellent written and verbal communication skills
• Ability to meet deadlines independently and as part of a team
• Professional, detail-oriented, and customer-focused

Nice To Haves

• Experience with Xactimate/XactAnalysis preferred
• Restoration or construction industry experience preferred

Responsibilities

• Coordinate administrative aspects of multiple construction/restoration projects
• Organize and maintain project files (digital and hard copy)
• Schedule subcontractors, inspections, and project activities
• Communicate with customers, property managers, tenants, and insurance adjusters
• Serve as a liaison between customers and Project Managers
• Track project progress, updates, and changes to schedules
• Prepare and edit scopes of work, estimates, budgets, and correspondence
• Deliver required documentation to customers, trades, and internal departments
• Address customer questions and concerns with professionalism and compassion
• Assist with project scheduling through completion
• Support Project Managers with project-related tasks and reporting
• Maintain detailed notes and updates on active projects
• Assist with reception coverage and administrative support as needed
• Participate in required training and perform additional duties as assigned

Benefits

• Competitive pay
• Health insurance contribution
• Company-matched retirement plan
• Paid vacation and holidays
• Paid training and development opportunities