Office Manager Jobs

About The Position

Requirements

• High School Diploma, or GED, required.
• A familiarity with standard computer software, including but not limited to Microsoft Office & Outlook, required.
• Knowledge of OSHA regulations and company safety policy.
• 3-5 years in office management, preferred.

Nice To Haves

• Bachelor’s degree in construction management, preferred.
• Construction experience in the industry, preferred.

Responsibilities

• Project Coordination
• Maintain Project Documentation including but not limited to subcontracts, purchase and change orders lien wavers, invoices, submittals, RFI’s, meeting agenda and minutes, drawing distribution and revisions, punch lists and close-out procedures.
• Manage schedules, including preparation of detailed short-term schedules. Manage and maintain the project schedules as per Construction Manager.
• Attends all project meetings and assists with execution of project requirements
• Coordinates with Construction Manager all RFI’s. Create, Maintain, and follow up on open RFI log to ensure that all open items are resolved on a timely basis.
• Keeps records on extra work not in the contract that is performed.
• Prepare all close-out documentation.
• Organize and maintain confidential documents.
• Communicate with contractors on prevailing wage requirements and be a point of contact for accounting team.
• Ensure office supplies are in stock.
• Maintain confidential vendor pricing
• Build & maintain a positive relationship with Subcontractors, Suppliers and Chief Ethanol Team Members
• Safety
• Adherent to Chief Ethanol Safety program
• Complete and maintain all safety forms required by OSHA and Safety Manager
• Coordinate with Safety Manager to ensure OSHA compliance
• Oversee contractor verification process
• Promote and enforce Chief Safety Program onsite.

Benefits

• Paid vacation/time off policies
• 401(k) retirement plan plus company match
• Company-paid life insurance
• Company-paid short-term disability benefits
• Health Insurance
• Dental Insurance
• Vision Insurance
• Financial wellness coaching
• Employee assistance program
• Paid holidays (8)
• Employee discounts
• Education assistance
• And much more.