Business Services Entry Professional
About The Position
The Department of Psychiatry is looking for a highly organized individual to provide comprehensive administrative support across multiple teams. This position will report to the Department’s Office Manager and provide support to leaders in at least two of our six divisions. This position will be most successful with someone who enjoys working across multiple teams, providing support for different projects, is a self-starter, and able to manage multiple responsibilities at once. The position will require operations and administrative support such as scheduling, setting agendas with key collaborators, and taking minutes while applying foundational analytical skills to interpret scheduling priorities and coordinate complex operational needs. In addition, the position has responsibilities related to procurement and reconciliation of budgets based on those purchases which require evaluating documentation, identifying discrepancies, and exercising judgment in escalating issues. This position may also support general departmental functions by supporting the work of the office manager and/or the executive leadership team as needed including responsibilities requiring discretion, independent decision making within established guidelines, and application of business operations.
Requirements
- Bachelor's degree from an accredited institution.
- A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor’s degree on a year for year basis.
- Applicants must meet minimum qualifications at the time of hire.
- Ability to communicate effectively, both in writing and orally, including interpreting complex information and tailoring communication based on audience needs.
- Ability to establish and maintain effective working relationships with employees at all levels throughout the institution, exercising discretion and sound judgment when handling sensitive or confidential matters.
- Ability to work independently, prioritize tasks, and execute duties in a timely manner, applying critical thinking to evaluate competing priorities and determine appropriate next steps.
- Outstanding customer service skills, with the ability to assess needs, interpret requests, and provide solutions using professional level reasoning.
- Attention to detail, with the capacity to analyze documentation for accuracy, identify inconsistencies, and recommend corrections as appropriate.
Nice To Haves
- 3+ years of general administrative experience.
- 1+ year of experience must have included experience in a medical or non-profit administrative setting.
- Mastery of Microsoft Office Suite, including Word, PowerPoint, and Excel
- Advanced skills in editing for grammar and content as well as an eye for formatting (attention to small details)
- Coordination experience for trainings, webinars
Responsibilities
- Scheduling and Administrative Coordination
- Events and Communications Coordination
- Data Management and Database Support
- Project Management Support
- Procurement and Vendor Coordination
- Quality, CCR, and OPPE Support
- Finance Support
- Clinical Operations Support
- Other duties as assigned
Benefits
- Medical: Multiple plan options
- Dental: Multiple plan options
- Additional Insurance: Disability, Life, Vision
- Retirement 401(a) Plan: Employer contributes 10%25 of your gross pay
- Paid Time Off: Accruals over the year
- Vacation Days: 22/year (maximum accrual 352 hours)
- Sick Days: 15/year (unlimited maximum accrual)
- Holiday Days: 10/year
- Tuition Benefit: Employees have access to this benefit on all CU campuses
- ECO Pass: Reduced rate RTD Bus and light rail service
- There are many additional perks & programs with the CU Advantage
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
