Medical Secretary Jobs

About The Position

Requirements

• High school diploma is required.
• Valid license or certification is required as needed, based on the job or specialty.

Responsibilities

• Performs executive duties: makes manages calendar; manages supervisor's itinerary and makes travel and hotel arrangements, as required.
• Arranges for conferences and distributes agenda; takes minutes or summary notes and types and distributes reports of proceedings.
• Regularly, transcribes dictation regarding legal matters, employee relations, labor relations, and financial matters.
• Manages mail; maintains control of correspondence flow through the office.
• Insures that deadlines are met and that all information is correctly.
• Composes correspondence or selects appropriate reply formats
• Plans, assigns and reviews the work of subordinate clerical employees.
• Provides training in divisional procedures and methods; assists clerical employees within the division as questions arise concerning established procedures.
• Assesses and summarizes material from files and other sources; cross references data and locates information requested from general instructions by supervisor.
• Keeps various activity and production records; prepares various activity reports, requisitions, work orders and personnel forms; authorizes expenditures from petty cash funds; requisitions office supplies; manages and performs calculations for budget requests.
• Demonstrates considerable knowledge of departmental operations including: policies, procedures, regulations, organization and work flow.
• Demonstrates knowledge of executive protocol and appropriate etiquette in conducting activities with responsible County and other officials.
• Demonstrates knowledge and understanding of the structure and function of various departments.
• Establishes and maintains effective working relationships with subordinates, peers, superiors and various executive officials.
• Expresses ideas clearly and concisely, verbally and in writing.
• Researches and develops information from a variety of sources.
• Performs all other related job duties as assigned.