Medical Secretary/Scheduler

Mayfield Clinic • Miamisburg, OH

2d • Onsite

About The Position

This role involves supporting physicians by acting as a liaison between the physician and the patient. The Medical Secretary/Scheduler will manage the physician's calendar, handle internal communications, document patient interactions, and maintain patient medical records. Key responsibilities include scheduling hospital admissions and surgeries, obtaining insurance authorizations, and managing dictation and correspondence to ensure timely processing.

Requirements

• High School graduate
• Minimum 2 years experience in an administrative assistant and/or medical secretary role
• Practical knowledge of neurosurgical procedures and medical office processes
• Demonstrates excellent customer service
• Ability to manage and prioritize multiple tasks in fast paced environment
• Strong problem solving, problem prevention and decision making skills
• Ability to convey empathy
• Excellent oral and written communication skills
• Ability to maintain composure and restore calm in a stressful situation
• Uses good judgment and diplomacy when dealing with others
• Desire and ability to work in a team environment
• Computer proficient with ability to learn multiple software applications
• Ability to work with minimal supervision

Nice To Haves

• experience in an administrative assistant and/or medical secretary role preferred

Responsibilities

• Act as a liaison between the physician and the patient by providing the patient with instruction from the physician, advising the physician of the patient's needs, and assuring that the physician is available to the patient whenever necessary, in person or by telephone.
• Maintain physician’s calendar for both patient and administrative events.
• Handle all internal communications in an efficient, professional, and courteous manner.
• Document all patient interaction promptly and thoroughly into the patient’s medical record.
• Maintain the internal order and arrangement of the patient medical record including a record of phone calls, changes in prescriptions, etc.
• Schedule and process hospital admission and surgery requests.
• Obtain insurance authorizations.
• Type or oversee the transcription of all dictation and correspondence ensuring that all physician dictation is processed in a timely manner.
• Help develop and maintain a corporate culture that supports the mission and values of Mayfield Clinic.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED