Librarian Assistant Jobs

About The Position

Requirements

• Master's degree in Library Science from an American Library Association-accredited program
• At least two years’ professional cataloging experience with at least one year of supervisory experience overseeing staff
• Experience administering or configuring an ILS, including workflows that support cataloging services
• Demonstrated experience in data management
• Deep working knowledge of ILS management and maintenance, including understanding of various functions and records types
• Substantial knowledge of standards (e.g., MARC21, RDA , authority control, classification schemes) and bibliographic utilities like OCLC
• Experience with RFID functionality, eContent integration, and database management, including understanding of authentication methods
• Knowledge of the principles of collection development
• Understanding of the relationships and responsibilities of Library divisions and buildings
• Understanding of Library mission and roles, and the general role of public libraries within a community
• Understanding of librarianship and its foundational documents, including the Library Bill of Rights, Code of Ethics, and the Freedom to Read Statement
• Excellent customer service skills
• Ability to assign, supervise, and evaluate employee work to obtain established results
• Substantial ability with standard software used in business applications such as Microsoft products, especially Word and Excel; and specialized library industry standard software
• Substantial ability with current Web applications such as search engines, email interfaces, social media, and eBook and eAudio applications/commonly used devices
• Strong organizational and planning skills, including the ability to perform multiple projects or tasks with frequent interruption
• Ability to exhibit good judgment according to a formalist system of ethics and establish a cordial and effective working relationship with the public, support staff, colleagues, Board members, and County officials
• Ability to resolve conflict rather than create it, and implement change rather than block it
• Ability to implement Library Board policies and administrative procedures
• Availability for morning, afternoon, evening, weekend, and some holiday shifts
• Pre-employment drug screening and criminal background check required

Nice To Haves

• Engage with high-risk populations
• Preference given for fluency in more than one language

Responsibilities

• Assist with management, maintenance, and administration of Integrated Library System (ILS), including Sierra, Vega Discover, and Mobile App
• Ensure smooth patron and staff workflows by maintaining integration between ILS and discovery layers, self-check and RFID stations, eContent platforms, and financial systems
• Assist with maintenance of all types of ILS records (patron, bibliographic, vendor, order, etc.)
• Assist with management of ILS settings and functions, including troubleshooting issues and coordinating fixes
• Assist with regular ILS updates, including notifying and training staff on new features and enhancements, completing post-update tests, and working with vendor to address errors or bugs
• Ensure any ILS updates, changes, and enhancements comply with state and federal laws, as well as library policies and service standards, especially regarding privacy and confidentiality
• Complete regular audits to ensure data privacy and integrity practices
• Assist with ensuring data backup, disaster recovery, and business continuity practices are in place
• Assist with maintaining good-standing relationships with ILS, eMedia, database, and materials vendors.
• Regularly test ILS, eMedia, and database resources to ensure full functionality
• Assist with opening and updating support tickets with ILS, eMedia, and database vendors
• Review vendor contracts and invoices regularly
• Participate in ILS, eMedia, and database evaluations, including RFP process
• Support collection management projects by running ILS queries and forming concise and accurate data analysis reports
• Ensure integrity and consistency of all ILS records, and addressing inconsistencies promptly
• Assist with systems audits, statistical reports, and privacy compliance
• Create and maintain ILS procedures and documentation
• Assist with ILS user management, ensuring appropriate permissions and access levels
• Manage processing of all manual or automated (EDIFACT) materials orders, including verifying and maintaining all physical and digital invoices, orders, and vendor data
• Supervise copy cataloging Machine-Readable Cataloging (MARC) records for all formats such as books, periodicals, audiobooks, DVDs and Blu-Rays, music CDs, realia, and eMedia
• Classify print and nonprint materials using local stands and Dewey Decimal Classification
• Evaluate emerging technologies and system enhancements, making recommendations that are aligned with system goals and that improve the patron and staff experience
• Support long-term technology planning and budgeting
• Participate in cross-departmental planning and training
• Work closely with circulation, cataloging, IT, finance, and administration colleagues, serving as a bridge between technical and non-technical staff
• Assume first-line managerial responsibility for division, employees, and operations in the absence of division manager
• Under the general supervision of the division manager, assist in the daily operation and management of the division
• Develop employee work schedules that comply with federal law, County policy, and the Library’s administrative procedure on scheduling
• Contribute to performance review process through the provision of input to division manager for quarterly updates and end of year reviews
• Maintain a working knowledge of trends in publishing and literature, educational and developmental needs, and the library profession through webinars, internal training, meetings, conferences, professional literature and organizational memberships
• Preserve the safety, appearance, and condition of Library facilities and property

Benefits

• Health
• Dental
• Vision
• Retirement
• 401k match
• Sick/Vacation
• Life Insurance
• Short-term Disability
• Accident
• Critical Illness
• Parental Leave
• Maternity Leave