Jobs in Park Ridge, IL

About The Position

Requirements

• Two or more years of prior receptionist, administrative, or office support experience required
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience preparing and submitting expense reports
• Experience using office technology such as: Multi-line phone systems, Calendar and scheduling tools, Basic conference room technology (WebEx, presentation displays), Office equipment including printers, scanners, and copiers
• Ability to quickly learn internal systems, processes, and office tools

Nice To Haves

• Friendly, approachable, and confident demeanor with strong interpersonal skills
• Strong work ethic, self-motivated, driven, and dependable
• Proactive approach to solve problems with a willingness to speak up when needed and take initiative
• Highly organized with strong attention to detail
• Resourceful and adaptable in a fast-paced office environment
• Punctual, reliable, and professional in appearance and communication
• Comfortable interacting with executives, clients, and external partners
• Service-heart mentality with a genuine desire to support others

Responsibilities

• Greet and welcome clients, employees, and visitors with professionalism and warmth, offering refreshments and directing them to the appropriate person or meeting room.
• Manage the tidiness of reception area, conference rooms, kitchens, storage closets and other common areas ensuring they remain clean, organized, and presentable. This includes emptying the dishwashers, cleaning out the refrigerator and various other housekeeping tasks for the Chicago office.
• Manage a multi-line phone system, taking messages and appropriately directing incoming calls, emails, and inquiries.
• Maintain and stock the kitchen with food, beverages, and supplies; monitor and manage inventory.
• Manage office supplies inventory by regularly checking work rooms and storage rooms to ensure supplies are ordered and restocked.
• Maintain office security while working with our suite security vendor. This includes monitoring visitor access, issuing security passes for visitors and employees.
• Assist with the coordination and setup of internal and external office events, meetings, and client gatherings as well as assist employees in Chicago office with various needs and requests.
• Support general office operations, such as overnight shipping, data entry, scanning, photocopying, binding, faxing documents, mail handling, receiving deliveries, managing meeting room bookings, and vendor coordination as needed.
• Acting as tenant point of contact for the building to ensure we remain compliant and maintain a good relationship with building management. This includes registering guests and vendors, coordinating work orders and housekeeping for our suite, and fulfilling floor captain duties as part of the tenant emergency teams.
• Serve as a proactive resource for employees and guests, addressing needs or escalating concerns when appropriate.
• Uphold Curi Capital’s values of accountability, curiosity, teamwork, inclusivity and service commitment.

Benefits

• medical
• dental
• vision
• life insurance
• education assistance
• annual bonus opportunity
• 401(k) with employer match
• short-term and long-term disability
• flexible time off
• 13 paid holidays annually