Administrative Coordinator
Gilead Sciences • Foster City, CA23d
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Administrative Coordinator
Gilead Sciences•Foster City, CA
About The Position
At Gilead, we’re creating a healthier world for all people. For more than 35 years, we’ve tackled diseases such as HIV, viral hepatitis, COVID-19 and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world’s biggest health challenges, and our mission requires collaboration, determination and a relentless drive to make a difference. Every member of Gilead’s team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we’re looking for the next wave of passionate and ambitious people ready to make a direct impact. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Gilead and help create possible, together.
Requirements
- BA/BS and 0+ years of administrative or executive support experience; OR AA and 2+ years of administrative or executive support experience; OR High school diploma and 3+ years of administrative or executive support experience
- Strong organizational and time management skills
- High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, SharePoint, Teams)
- Ability to manage competing priorities in a fast-paced environment
- Demonstrates strong judgment in appropriately dealing with sensitive and confidential information
- Strong communication and stakeholder management skills
Nice To Haves
- Strong organizational and time management skills
- High proficiency in Microsoft Office (Outlook, PowerPoint, Excel, SharePoint, Teams)
- Ability to manage competing priorities in a fast-paced environment
- Demonstrates strong judgment in appropriately dealing with sensitive and confidential information
- Strong communication and stakeholder management skills
Responsibilities
- Manage complex calendars across internal and external stakeholders; prioritize meetings and resolve scheduling conflicts across time zones
- Plan and coordinate internal meetings, leadership reviews, and offsites; prepare agendas, materials, and takeaways as needed
- Support travel planning, expense reporting, and vendor coordination; manage logistics for team events and cross-functional engagements; support onboarding/offboarding of department staff
- Serve as a point of contact across internal stakeholders and functions; ensure timely communication and follow-up on key actions
- Prepare and format presentations, reports, and communications; maintain organization of files, trackers, and team resources
- Enable smooth team operations, including onboarding coordination; support broader administrative and operational needs as required
Benefits
- company-sponsored medical, dental, vision, and life insurance plans
- discretionary annual bonus
- discretionary stock-based long-term incentives
- paid time off
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
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