Executive Assistant Jobs in Indianapolis, IN

About The Position

Requirements

• 8+ years of executive assistant, administrative, or business support experience.
• Experience managing complex calendars, meeting logistics, travel, stakeholder communications, confidential materials, and executive follow-up.
• Experience creating, editing, and managing professional presentation decks, briefing materials, and executive-facing documents.
• Excellent organizational, prioritization, and time-management skills, including the ability to manage competing demands and shifting priorities in a fast-paced executive environment.
• Strong written and verbal communication skills, including the ability to draft clear, professional executive communications and meeting materials.
• Advanced proficiency with Microsoft Outlook, Teams, PowerPoint, Word, Excel, and collaboration tools.
• Strong PowerPoint skills, including slide structure, formatting, storytelling, visual consistency, and executive-ready presentation development.
• High level of discretion, judgment, professionalism, and comfort handling confidential information.
• Strong attention to detail and ability to produce accurate, polished work under time-sensitive conditions.
• Professional presence and ability to interact confidently with senior leaders, employees, customers, vendors, and external partners.
• Ability to work independently, anticipate needs, solve problems, and follow through with limited direction.
• Ability to use approved AI tools responsibly to improve productivity, organize work, summarize information, and enhance presentation development.

Nice To Haves

• Experience supporting a President, General Manager, Vice President, senior executive, or business-unit leader.
• Experience working in a corporate, healthcare, technology, financial services, professional services, manufacturing, or multi-site business environment.
• Familiarity with expense systems, travel platforms, CRM tools, project-tracking systems, or document management tools.

Responsibilities

• Manage and optimize the President’s calendar, prioritizing requests, coordinating meeting flow, protecting focus time, and adapting schedules as business needs change.
• Coordinate internal and external meetings, including leadership sessions, customer and vendor meetings, executive reviews, offsites, VIP visits, and business-unit events.
• Prepare agendas, briefing documents, presentation decks, reports, follow-up notes, action trackers, and other materials for the President and leadership team.
• Create, format, manage version control for, and deliver executive-level PowerPoint presentations and briefing materials, ensuring accuracy, clarity, visual consistency, and readiness for senior audiences.
• Track commitments, deadlines, decisions, and follow-ups to advance key actions and keep stakeholders aligned.
• Manage domestic travel arrangements, itineraries, logistics, expense reporting, and last-minute changes.
• Serve as a trusted liaison with senior leaders, employees, customers, partners, vendors, and other external stakeholders.
• Handle confidential and sensitive information with sound judgment, discretion, and professionalism.
• Use approved AI-enabled productivity tools responsibly for drafting, summarization, research organization, presentation development, meeting preparation, and process improvement.
• Partner with administrative, operations, and functional teams to improve executive-office workflows, communication processes, meeting effectiveness, and document organization.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Long-term disability insurance
• Life insurance
• Matching 401(k)
• Flexible spending savings account
• Paid holidays
• Paid time off
• Employee assistance program