Executive Assistant

Podcast Management Inc•Indianapolis, IN

6h•Onsite

About The Position

This is a full-time, in-person position located at our Broad Ripple office in Indianapolis, Indiana. Occasional travel and evening or weekend work may be required. Audiochuck is a fast-growing, dynamic company driven by our mission to tell the right stories, in the right ways, for the right reasons. Our team is made up of immensely passionate people who love what we do and don’t stop until we’re proud. Excellence is required at Audiochuck. We have a responsibility and privilege to honor the voices of those whose stories we tell. We approach our content with empathy, compassion, and a genuine desire to make a difference. Advocacy is an essential part of the Audiochuck culture as we strive to positively impact victims and their families through the use of our time, money, and resources. Committed to developing our people and fostering a long-term team of talented media professionals, we are seeking a highly organized and discreet Executive Assistant to join our EA team. The Executive Assistant provides high-level administrative and operational support to members of Audiochuck's leadership team as part of a collaborative EA team. This person keeps priorities moving by owning complex scheduling, correspondence, meeting coordination, and cross-team communication, and by supporting the teams those leaders run. The role requires exceptional organization, sound judgment, and the discretion to handle sensitive and confidential information with integrity. Because leadership responsibilities evolve as we grow, the leaders supported by this role may change over time. This role is ideal for a proactive problem-solver who anticipates needs before they arise and thrives in a creative, fast-changing environment.

Requirements

3+ years of experience as an Executive Assistant or in a similar role supporting senior leaders in a fast-paced environment
Proven ability to manage multiple priorities, deadlines, and complex schedules with precision
Strong written and verbal communication skills, with the ability to interact professionally at all levels
Proactive problem-solver who anticipates needs and resolves issues independently
High level of discretion and professionalism with sensitive and confidential information
Proficiency in Google Workspace and Slack, plus experience with expense tools such as Expensify
Flexible and adaptable, with the ability to thrive in a creative, fast-changing environment

Nice To Haves

Bachelor's degree, or equivalent professional experience
Experience in media, podcasting, or entertainment
Experience supporting multiple leaders at the same time
Familiarity with project management or database tools such as Airtable

Responsibilities

Manage complex calendars for leadership team members, proactively scheduling meetings, resolving conflicts, and anticipating needs
Prepare agendas and meeting materials, take notes, and track follow-ups as needed
Coordinate travel arrangements, including flights, lodging, and ground transportation
Prepare and deliver detailed itineraries
Manage expense reporting on behalf of leadership team members
Act as a liaison between leaders and internal and external stakeholders
Screen, prioritize, and respond to email, calls, and other correspondence on a leader's behalf
Draft, edit, and distribute internal and external communications, including emails, Slack updates, and team announcements
Serve as a trusted point of contact for team members who need access to a leader
Partner with fellow EAs and the EA Team Lead to share coverage and align on processes
Step in to support other leaders when teammates are out
Assist with special projects, research, and preparation of reports for leadership meetings
Coordinate company and team events, including off-sites, retreats, and team-building activities