Correction Records Management Officer
State of Ohio • Grafton, OH5d • Onsite
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Correction Records Management Officer(BORC 20029172)
State of Ohio•Grafton, OH
•Onsite
About The Position
The Correction Records Management Officer manages records retention and disposal systems and supports records requests and document imaging operations. The position prepares files and documents for scanning; retrieves and scans inmate master records in response to public inquiries and requests from DRC/DPCS staff; indexes documents in OnBase; and prepares correspondence, records, exemplification documents, and certificates of inmate status. The officer operates and maintains microfilm and scanning equipment, checks the quality of completed work, coordinates equipment repairs, and researches inmate incarceration information using computer systems including RWARE and INTRA. The role may serve as a lead worker for clerical employees involved in records maintenance, train staff on records procedures, establish request due dates, and help resolve equipment or records-service issues. Other work includes handling mail, answering inquiries, ordering and stocking supplies, and performing general clerical duties as assigned. This is a permanent, full-time classified position with the Ohio Department of Rehabilitation and Correction at its Operation Support Center in South Grafton, Ohio. Compensation is $23.65. The position is a tobacco-free workplace and requires pre-employment drug testing and a criminal background check for final applicants.
Requirements
- Formal education in arithmetic, including addition, subtraction, multiplication, division, fractions, decimals, and percentages, and in reading, writing, and speaking common English vocabulary.
- One course or three months of experience in records management, such as record retention, document management, or confidentiality, or equivalent qualifications.
Responsibilities
- Manage systems for records retention and disposal.
- Prepare files and documents for scanning.
- Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff.
- Index documents stored in OnBase document-imaging software.
- Prepare correspondence and records in response to public-record requests.
- Prepare exemplification documents and certificates of inmate status.
- Operate microfilm equipment, including paper converters, viewers, and photocopiers, and operate scanning equipment.
- Inspect completed work for quality; replenish machine supplies; clean, adjust, and perform routine maintenance on equipment.
- Work with service representatives to arrange equipment repairs and assist staff with equipment problems.
- Research inmate incarceration information on computers, including using RWARE and INTRA to locate and track file locations.
- May function as lead worker over clerical employees involved in records maintenance activities.
- Train staff on procedures for maintaining and storing records.
- Establish due dates for responses to requests.
- Assist staff in responding to telephone calls, faxes, and in-person inquiries about printing, OnBase, or microfilm requests.
- Handle incoming and outgoing mail.
- Explain procedures and answer questions.
- Inventory, order, and stock supplies.
- Perform other general clerical duties as assigned or directed by a supervisor or designee.
Benefits
- Medical coverage
- Dental insurance
- Vision insurance
- Basic life insurance
- Paid vacation, personal, and sick leave
- 11 paid holidays per year
- Childbirth, adoption, and foster care leave
- Education and development opportunities, including employee development funds and Public Service Loan Forgiveness
- Public retirement systems, including OPERS, STRS, SERS, and HPRS
- Optional deferred compensation
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
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Frequently Asked Questions
Common questions about Correction Officer careers and jobs.
Based on current job postings on Teal, the average Correction Officer salary in the US is approximately $52,000 per year, with a typical range of $50,000 to $52,000.
