Corporate Event Planner Jobs

About The Position

Requirements

• 5–7+ years of event management experience.
• Experience managing events, conferences, meetings, and production, including executive events, receptions and dinners, meetings, and multi-day events.
• Experience working with and managing senior clients.
• Proficiency with Microsoft Office applications, including PowerPoint and Excel.
• Strong project management skills, including the ability to manage multiple projects simultaneously and meet deadlines under pressure.
• Ability to work independently, develop project plans, and think innovatively.
• Leadership, influencing, negotiation, and decision-making skills.
• Adaptability and resourcefulness, including the ability to follow guidance while working independently and generate proactive ideas and creative solutions.
• Customer focus, approachability, and the ability to adapt to client needs and working styles and build relationships.
• Strong client management and oral and written communication skills.
• Ambitious, proactive, and highly organized.
• Willingness to travel to various locations for site visits and onsite event management.
• Must live in the San Francisco Bay Area of California.

Nice To Haves

• Event management experience in a corporate or financial environment.
• Virtual event experience; Webex and Zoom experience are a plus.
• Experience working with large and complex databases.
• Cvent experience.
• Knowledge of venues and suppliers in key U.S. cities.

Responsibilities

• Plan and execute multiple events throughout their full life cycle in virtual, in-person, and hybrid formats.
• Develop and manage budgets, manage expenses and invoice processing, and complete timely post-meeting reconciliation and final financial reporting.
• Source and negotiate venues and suppliers, manage site selection, and oversee contracts.
• Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gifts, audio/visual needs, webcasts, staging, and speaker selection.
• Manage vendors and collaborate with internal partners, including Marketing, Production, Event Technology, data teams, Legal, and Compliance.
• Plan virtual events, including selecting platforms, creating timelines, managing invitations, and communicating regularly with attendees, suppliers, and stakeholders.
• Co-plan larger programs with colleagues and clients and contribute as a team player.
• Ensure compliance with client operating standards, policies, and risk guidelines.
• Conduct site inspections and manage onsite logistics and teams for live events as needed.
• Complete post-event wrap-up, including attendee reporting, budget reconciliation, observations, and client debriefs to support year-over-year improvements.
• Share best practices and knowledge of suppliers, services, and venues.

Benefits

• Medical, dental, and vision coverage, including an optional high-deductible health plan with a health savings account.
• 401(k).
• Five flexible spending account options.
• Generous paid time off allowance.
• Employee Assistance Program.
• Life, disability, and pet coverage.
• Wellness stipend.
• Mobile phone allowance.
• Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo, and other services.
• Aura identity theft protection.
• Annual discretionary bonus eligibility.
• Potential opportunities to work on projects across different locations globally.