Associate Project Manager (Corporate Event Planner)

First Global Management Services, Inc.•New York, NY

4d•$63,143 - $72,614•Hybrid

About The Position

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. For 30 years, FIRST has utilized three flexible delivery models: Embedded teams, Corporate Campus operations, and a Full-Service Agency. Managing over 37,000 events & projects annually across 110 countries, FIRST serves 130+ brands, specializing in Fortune 500 companies within the Financial Services, Technology, Healthcare, Media, and Professional Services sectors. FIRST is part of the broader Encore family of companies. Encore is a global leader in event production and technology. This is a hybrid role, must live in the NY tri state area and be able to go into office 3 days a week, subject to change to 5 days at any time. In this capacity, the ideal candidate would represent the FIRST brand embedded within a Solutions account for a Financial Services company. FIRST Solutions is the proprietary strategic meetings management model offered by FIRST, which embeds specialist talent into organizations to provide Content, Creative, Digital Technology, Management & Delivery, and Data & Insights. The Associate Project Manager will consistently deliver exceptional service to our high-touch clients through excellent project management and creative solutions. This position will support virtual, in-person and hybrid events which include but are not limited to; internal programs, client-facing events including conferences, hospitality, thought leadership, sporting, and cultural programs. There is a requirement for onsite events to travel domestically or abroad as required.

Requirements

2-4+ years’ event management experience, preferably in a corporate or financial environment
Proficient with Microsoft Office applications such as PowerPoint and Excel
Motivated, self-starter, ability to work independently and project plan; ability to think innovatively
Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines
Virtual event experience preferred – Webex and Zoom experience
Leadership/influencing/negotiation and decision-making skills
Resourceful individual with the ability to take direction and work independently; be proactive with ideas and creative solutions
Customer focus, approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles
Strong client management skills
Strong oral and written communication skills
Ambitious, proactive and highly organized
Willing to travel to various locations for site-visits and on-site management of events
Experience working with large and complex databases preferred, Cvent experience preferred
Knowledge of venues and suppliers in key US cities

Nice To Haves

Virtual event experience preferred – Webex and Zoom experience
Experience working with large and complex databases preferred, Cvent experience preferred
Knowledge of venues and suppliers in key US cities

Responsibilities

Full life-cycle planning and execution of multiple key events in a virtual, in-person and hybrid capacity
Financial management, including: budget development and management, expense management and invoice processing, timely post-meeting reconciliation and final financial reporting
Sourcing, negotiating and managing site selections, contract management for venues and suppliers
Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gift selection, audio/visual needs, webcasts, staging and speaker selection for all programs; strong focus on vendor management
Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements, Production on Audio Visual, Event Technology team on web builds, data team on attendee management, Legal and Compliance as required, etc.)
Virtual event planning and project management including confirming appropriate virtual platform, creation of timelines, invitation process, thorough and regular communications to attendees, suppliers and stakeholders (required)
Ensure adherence to the client’s standards of operation and policies and that compliance and risk guidelines are followed
Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
Post event wrap up including final attendees, budget reconciliation, observations, as well as client debriefs for year over year improvements
Track time spent to projects to accurately reflect the work being done
Co-plan with colleagues and the client on larger scale programs; strong team player
Share knowledge of best practices, new suppliers, services and venues
IBD client-facing dinners, events, experiences, and ticketed events.

Benefits

Medical, Dental & Vision, which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)
401 (k)
Five Flexible Spending Accounts Options
Generous Paid Time Off Allowance
Employee Assistance Program (EAP)
Life, Disability & Pet Coverages
Wellness Stipend
Mobile Phone Allowance
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo & more
Aura Identity Theft Protection
Discretionary Bonus Structure
Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.