Project Manager (Corporate Event & Experiences Planner)
About The Position
The Project Manager supports clients with internal and client-facing events and conferences, delivering exceptional service through effective project management and creative solutions. The role oversees event operations from initial briefing through post-event reconciliation, including project plans, collateral, registration, transportation, hotel accommodations, entertainment, food and beverage, audiovisual needs, webcasts, staging, speaker coordination, and event execution. The position plans and delivers virtual, in-person, and hybrid programs, manages budgets and suppliers, and works with client and internal teams to meet operational, compliance, and risk requirements. Domestic or international travel is required when needed for site visits and on-site event management. The position is remote, but the employee must live in the San Francisco Bay Area of California.
Requirements
- 5–7+ years of event management experience; corporate or financial-environment experience is preferred.
- Experience managing events, conferences, meetings, and production, including C-level executive events, cocktail receptions and dinners, meetings, and multi-day events.
- Experience working with and managing senior clients.
- Proficiency with Microsoft Office applications, including PowerPoint and Excel.
- Strong project management skills and the ability to manage multiple projects simultaneously and meet deadlines under pressure.
- Leadership, influencing, negotiation, and decision-making skills.
- Ability to work independently, plan projects, follow guidance, and generate proactive, creative solutions.
- Strong client management skills and a customer-focused, approachable manner; ability to adapt to client needs, styles, and changing demands and build relationships.
- Strong oral and written communication skills.
- Ambitious, proactive, and highly organized.
- Willingness to travel to various locations for site visits and on-site event management.
- Must live in the San Francisco Bay Area of California.
Nice To Haves
- Virtual event experience; Webex and Zoom experience are a plus.
- Experience working with large and complex databases; Cvent experience is preferred.
- Knowledge of venues and suppliers in key U.S. cities.
- Event management experience in a corporate or financial environment.
Responsibilities
- Plan and execute multiple key events through their full life cycle in virtual, in-person, and hybrid formats.
- Develop and manage budgets; manage expenses and invoices; complete timely post-meeting reconciliation and final financial reporting.
- Source and negotiate venues and suppliers, manage site selection, and administer contracts.
- Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gifts, audiovisual needs, webcasts, staging, and speaker selection, with a strong focus on vendor management.
- Coordinate event deliverables with internal partners, including Marketing, Production, Event Technology, Data, Legal, and Compliance.
- Plan virtual events, including selecting platforms, creating timelines, managing invitations, and maintaining regular communications with attendees, suppliers, and stakeholders.
- Co-plan larger programs with colleagues and clients.
- Ensure client operating standards and policies are followed, including compliance and risk guidelines.
- Travel for site inspections and on-site management, coordinating logistics and on-site teams for in-person events.
- Complete post-event wrap-up, including attendee reporting, budget reconciliation, observations, and client debriefs to identify year-over-year improvements.
- Share knowledge of best practices, suppliers, services, and venues.
Benefits
- Medical, dental, and vision coverage, including an HDHP option with a health savings account.
- 401(k).
- Five flexible spending account options.
- Generous paid time off allowance.
- Employee Assistance Program.
- Life, disability, and pet coverage.
- Wellness stipend.
- Mobile phone allowance.
- Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo, and other services.
- Aura identity theft protection.
- Annual discretionary bonus eligibility.
- Potential opportunities to work on projects across different locations.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
