Senior Project Manager (Corporate Events & Experiences Planner)

First Global Management Services•San Francisco, CA

1d•Remote

About The Position

FIRST is hiring a Senior Project Manager to support clients with internal and client-facing events and conferences, delivering excellent service through strong project management and creative solutions. The role covers the full event lifecycle, from initial briefing through execution and financial reconciliation, across virtual, in-person, and hybrid programs. Responsibilities may include managing project plans, registration, transportation, accommodation, entertainment, food and beverage, gifts, audiovisual needs, webcasts, staging, and speaker selection. Domestic or international travel is required for onsite events as needed. The position also includes financial oversight, venue and supplier sourcing and contracting, and close coordination with client stakeholders and internal teams. Depending on the role’s management responsibilities, the Senior Project Manager may manage and mentor up to five direct reports. The position is remote, but the employee must reside in the San Francisco Bay Area.

Requirements

8–10+ years of event management experience.
Advanced experience managing events, conferences, meetings, and production, including executive dinners, cocktail receptions, meetings, recognition events, and sponsorships.
Extensive experience managing senior clients during event planning and execution.
Strong proficiency with Cvent.
Strong proficiency with Microsoft Excel and Microsoft Office.
Advanced project management skills and the ability to manage multiple projects simultaneously.
Excellent written and oral communication skills.
Extensive industry knowledge of suppliers, venues, services, and best practices, with active participation in the industry.
Strong client management skills, including the ability to influence, lead by example, and foster a positive environment.
Ability to collaborate with colleagues and clients on large-scale programs.
Ability to develop best practices and independently take on new initiatives.
Client-centric, approachable, and able to adapt to client needs, working styles, and changing demands.
Self-motivated and able to take direction, work independently, and think innovatively.
Must reside in the San Francisco Bay Area.
Willingness to travel domestically or internationally for onsite events as required.

Nice To Haves

Event management experience in the financial services industry or a corporate environment.
Experience managing a team of employees.

Responsibilities

Plan and execute multiple key events throughout the full lifecycle in virtual, in-person, and hybrid formats.
Develop and manage budgets, oversee expenses and invoice processing, and complete timely post-meeting reconciliation and final financial reporting.
Source and negotiate venue selections and manage contracts for venues and suppliers.
Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gifts, audiovisual needs, webcasts, staging, and speaker selection.
Manage vendors and collaborate with internal partners, including Marketing, Production, Event Technology, Data, Legal, and Compliance.
Plan and manage virtual events, including platform selection, timelines, invitations, and communications with attendees, suppliers, and stakeholders.
Assist with training new employees.
When applicable, manage and mentor direct reports, including vacation coverage, workload, staffing assignments, development reviews, and team morale.
Ensure the team follows client operating standards, policies, compliance requirements, and risk guidelines.
Identify value-add opportunities and demonstrate commercial awareness.
Share knowledge of best practices, suppliers, services, and venues.
Strengthen existing client relationships and identify opportunities to generate new business.

Benefits

Medical, dental, and vision coverage, including an optional high-deductible health plan with a health savings account.
401(k).
Five flexible spending account options.
Generous paid time off allowance.
Employee Assistance Program.
Life, disability, and pet coverage.
Wellness stipend.
Mobile phone allowance.
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo, and other services.
Aura Identity Theft Protection.
Annual discretionary bonus eligibility.
Potential opportunities to work on projects across different locations worldwide.