Senior Project Manager (Corporate Events Planner)

First Global Management Services•Boston, MA

1d•Hybrid

About The Position

The Senior Project Manager supports a client’s internal and/or client-facing events and conferences, providing exceptional service through effective project management and creative solutions. The role manages event operations from initial briefing through reconciliation, including project plans, collateral, registration, transportation, accommodations, entertainment, food and beverage, gifts, audio/visual needs, webcasts, staging, speaker selection, execution, and financial closeout. Events may be virtual, in-person, or hybrid. Domestic and international travel is required for onsite events, and the role involves travel of 20–40%. This is a hybrid position based in the Boston area, with three days per week in the office. The position may include training new team members and managing and mentoring up to five direct reports. Where applicable, people-management duties include overseeing schedules, workload, staffing assignments, development reviews, team performance, and adherence to client operating standards and compliance requirements. The Senior Project Manager also supports client relationships, identifies opportunities for new business and value adds, and shares knowledge of industry practices, vendors, services, and venues.

Requirements

8–10+ years of event management experience.
Advanced experience managing events, conferences, meetings, and production, including executive dinners, cocktail receptions, meetings, recognition events, and sponsorships.
Extensive experience managing senior clients in event planning and execution.
Strong proficiency with Cvent.
Strong proficiency with Microsoft Excel and Microsoft Office.
Advanced project management skills and the ability to manage multiple projects simultaneously.
Excellent written and oral communication skills.
Strong client management skills, including the ability to influence, lead by example, and foster a positive environment.
Ability to collaborate with colleagues and clients on large-scale programs.
Ability to create best practices and independently take on new initiatives.
Client-centric, approachable, and able to adapt to client needs, working styles, and changing demands.
Self-motivated, able to take direction, work independently, and think innovatively.
Strong communication skills and empathy for complex issues.
Must live in the Boston area and be able to work in the office three days per week.
Willingness to travel 20–40%, including domestic or international travel for onsite events.

Nice To Haves

Bachelor’s degree preferred, in Hospitality, Marketing, Event Management, Communications, or Project Management.
Event management experience in the financial services industry or a corporate environment is preferred.
Experience managing a team of employees is a plus, but is not required for all Senior Project Manager roles.

Responsibilities

Plan and execute the full lifecycle of multiple key virtual, in-person, and hybrid events.
Develop and manage budgets, expenses, invoice processing, post-meeting reconciliation, and final financial reports.
Source and negotiate venues and suppliers, including site selection and contract management.
Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gifts, audio/visual needs, webcasts, staging, and speaker selection.
Manage vendors and coordinate event deliverables with internal partners, including Marketing, Production, Event Technology, data teams, Legal, and Compliance.
Plan virtual events, including platform selection, timelines, invitations, and communications with attendees, suppliers, and stakeholders.
Assist with training new team members.
When applicable, manage and mentor direct reports, including vacation coverage, workload, staffing assignments, development reviews, and team morale.
Ensure the team follows client operating standards, policies, compliance requirements, and risk guidelines.
Monitor opportunities to provide value adds and demonstrate commercial awareness.
Share best practices and knowledge of suppliers, services, and venues.
Strengthen existing client relationships and identify opportunities to generate new business.

Benefits

Medical, dental, and vision coverage, including an option for a high deductible health plan with a health savings account.
401(k).
Five flexible spending account options.
Generous paid time off allowance.
Employee Assistance Program.
Life, disability, and pet coverage.
Wellness stipend.
Mobile phone allowance.
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo, and other services.
Aura Identity Theft Protection.
Annual discretionary bonus eligibility.
Potential opportunities to work on projects across different locations worldwide.