Senior Project Manager (Corporate Events Planner)

First Global Management Services•Jersey City, NJ

1d•Hybrid

About The Position

The Senior Project Manager supports clients with internal and client-facing events and conferences, delivering exceptional service through strong project management and creative solutions. The role manages event operations from initial briefing through reconciliation, including project plans, collateral, registration, transportation, accommodations, entertainment, food and beverage, gifts, audiovisual needs, webcasts, staging, speaker selection, execution, and financial closeout. Events may be virtual, in-person, or hybrid, and onsite events may require domestic or international travel. The position includes full lifecycle planning and execution of multiple key events, financial and vendor management, and coordination with internal partners across marketing, production, event technology, data, legal, and compliance. The role may also assist with onboarding new team members and manage and mentor up to five direct reports, including staffing, workload, development reviews, coverage, and adherence to client standards and policies. The Senior Project Manager builds client relationships, identifies opportunities for new business and value-added services, and shares industry knowledge and best practices.

Requirements

8–10+ years of event management experience.
Advanced experience in events, conferences, meetings, and production management, including executive dinners, receptions, meetings, recognition events, and sponsorships.
Extensive experience managing senior clients in event planning and execution.
Strong proficiency with Cvent.
Strong proficiency with Microsoft Excel and Microsoft Office.
Advanced project management skills and the ability to manage multiple projects simultaneously.
Excellent written and oral communication skills.
Extensive industry knowledge of suppliers, venues, services, and best practices, with active industry participation.
Strong client management skills and the ability to influence, lead by example, and foster a positive environment.
Ability to work collaboratively with colleagues and clients on large-scale programs.
Ability to create best practices and independently take on new initiatives.
Client-centric, approachable, and able to adapt to client needs, work styles, and changing demands.
Self-motivated and able to take direction, work independently, and think innovatively.

Nice To Haves

Event management experience in the financial services industry or a corporate environment.
Experience managing a team of employees.

Responsibilities

Plan and execute multiple key events throughout their full lifecycle in virtual, in-person, and hybrid formats.
Develop and manage budgets, expenses, invoice processing, post-meeting reconciliation, and final financial reports.
Source and negotiate venues and suppliers, manage site selection, and oversee contracts.
Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gifts, audiovisual needs, webcasts, staging, and speakers.
Manage vendors and collaborate with internal partners on event deliverables, including marketing collateral, audiovisual production, event technology, attendee data, legal, and compliance.
Plan virtual events, including selecting platforms, building timelines, managing invitations, and communicating with attendees, suppliers, and stakeholders.
Assist with training new team members.
If applicable, manage and mentor direct reports, including schedules and coverage, workload, staffing assignments, development reviews, and team morale.
Ensure adherence to client operating standards, policies, compliance requirements, and risk guidelines.
Identify value-added opportunities and demonstrate commercial awareness.
Share knowledge of best practices, suppliers, services, and venues.
Strengthen existing client relationships and pursue opportunities to generate new business.

Benefits

Medical, dental, and vision coverage, including an optional high-deductible health plan with a health savings account.
401(k).
Five flexible spending account options.
Generous paid time off allowance.
Employee Assistance Program.
Life, disability, and pet coverage.
Wellness stipend.
Mobile phone allowance.
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo, and other services.
Aura Identity Theft Protection.
Annual discretionary bonus eligibility.
Potential opportunities to work on projects across the company's global locations.