Event Project Manager, Corporate Meetings & Events

Meeting Tomorrow

1d•$75,286 - $94,107

About The Position

Meeting Tomorrow is a full-service event agency with planning, production, and creative divisions. The Event Project Manager manages audiovisual production projects for mid- to large-sized corporate events for major clients across a range of industries. The role serves as the client's primary point of contact and oversees projects from initial conversations through event execution and final invoicing, ensuring the client's goals and vision for AV production and creative design are delivered. The position manages project scope, schedules, and budgets; coordinates communication among clients, internal teams, venues, vendors, and onsite staff; and advises clients on AV production practices for in-person and hybrid events. It also manages creative deliverables and vendor logistics, including asset trackers, purchase orders, and budget negotiations. The role includes frequent to moderate onsite travel of approximately 20–30%, or four to five days per month, and leadership in fast-paced event environments. Meeting Tomorrow is headquartered in Chicago and has a team of 90, with about 80% working remotely across the country. The company describes its culture as collaborative and team-oriented, and emphasizes customer experience, kindness, commitment, and humility. The starting salary range is $75,286–$94,107, with final starting pay based on relevant experience. Annual merit increases are based on performance.

Requirements

At least 4 years of event experience, gained at an agency or in another high-touch client setting.
Ability to manage a high volume of work, multitask in a fast-paced environment, meet deadlines, and attend to details.
Clear communication skills, including confidently setting expectations, raising concerns early, and following through.
Ability to build relationships and adapt communication to different personalities and professional levels.
Technical and creative curiosity, including willingness to learn AV production and creative service logistics.
Ability to work and make decisions amid ambiguity, unpredictable situations, and shifting priorities.
Demonstration of kindness, commitment, and humility.

Responsibilities

Manage audiovisual production projects for mid- to large-sized corporate events, including project scope, timelines, and budgets.
Guide clients through the project lifecycle and advise them on AV production best practices for in-person and hybrid events.
Serve as the client's main point of contact and the company's representative throughout event execution.
Coordinate information flow among clients, internal teams, venues, vendors, and onsite staff.
Prepare onsite staff in partnership with Production Managers for successful event execution.
Build client relationships that support credibility, client retention, and repeat business.
Coordinate creative deliverables between clients and creative teams, including designers and editors.
Manage vendor logistics for decor, print, and custom fabrication; maintain asset trackers; manage purchase orders; and negotiate terms while stewarding client budgets.
Travel onsite approximately 20–30% of the time to lead event execution.
Learn and use the company's CRM, NetSuite, and Backstage project-planning tool.
Develop processes and identify opportunities to improve team efficiency and effectiveness.
Manage client accounts autonomously, plan for contingencies, solve problems, and work to exceed client expectations.

Benefits

Medical, dental, and vision plan options.
Employer-paid short-term disability, long-term disability, life insurance, and access to an Employee Assistance Program.
401(k) with employer matching up to 4%.
16 paid time off days, increasing with tenure, plus 9 paid holidays.
Annual profit-sharing bonus.
12 weeks of 100% paid parental leave for maternity, paternity, and adoption.
$50 monthly fitness reimbursement.
Monthly internet and/or cell stipends.
Company donations of up to $1,000 annually to charities of the employee's choice.
Regular social events and learning opportunities.