Senior Project Manager (Corporate Events & Experiences Planner)

First Global Management Services, Inc.•San Francisco, CA

2d•$95,166 - $123,716•Remote

About The Position

The Senior Project Manager supports clients with internal and client-facing events and conferences, delivering excellent service through strong project management and creative solutions. The role manages event operations from initial briefing through reconciliation, including project plans, collateral, registration, transportation, accommodations, entertainment, food and beverage, gifts, audiovisual needs, webcasts, staging, speaker selection, execution, and financial reconciliation. Events may be virtual, in-person, or hybrid. Domestic and international travel is required as needed for onsite events. The position includes full lifecycle planning and execution of multiple events, financial and vendor management, coordination with internal partner teams, and virtual event planning. It may also involve training new employees and managing and mentoring a team of up to five direct reports. The role supports client relationships, commercial awareness, best practices, and opportunities to generate new business. This is a remote role for someone who must reside in the San Francisco Bay Area. FIRST is a global brand experience agency and part of the Encore family of companies.

Requirements

8–10+ years of event management experience.
Advanced experience managing events, conferences, meetings, and production, including C-level executive dinners, cocktail receptions, meetings, recognition events, and sponsorships.
Extensive experience managing senior clients in event planning and execution.
Strong proficiency with Cvent.
Strong proficiency with Microsoft Excel and Microsoft Office.
Advanced project management skills, including the ability to manage multiple projects simultaneously.
Excellent written and oral communication skills.
Extensive industry knowledge of suppliers, venues, services, and best practices, with active industry participation.
Strong client management skills and ability to influence, lead by example, and foster a positive environment.
Ability to work as a team player and co-plan with colleagues and clients on large-scale programs.
Ability to develop best practices and independently take on new initiatives.
Client-centric, approachable, and able to adapt to client needs, styles, changing demands, and different work styles.
Motivated self-starter able to take direction, work independently, and think innovatively.
Must reside in the San Francisco Bay Area.
Willingness to travel domestically or internationally as required for onsite events.

Nice To Haves

Experience in the financial services industry or a corporate environment.
Experience managing a team of employees; management responsibilities are not required for all Senior Project Manager roles.

Responsibilities

Plan and execute multiple key events throughout their full lifecycle in virtual, in-person, and hybrid formats.
Develop and manage budgets; manage expenses and invoice processing; complete timely post-meeting reconciliation and final financial reporting.
Source and negotiate venues and suppliers, manage site selection, and handle contract management.
Coordinate registration, food and beverage, transportation, hotel accommodations, entertainment, gifts, audiovisual needs, webcasts, staging, and speaker selection.
Manage vendors and collaborate with internal partners, including Marketing, Production, Event Technology, Data, Legal, and Compliance.
Plan and manage virtual events, including platform selection, timelines, invitations, and communications with attendees, suppliers, and stakeholders.
Assist with training new employees.
Where applicable, manage and mentor up to five direct reports, including coverage planning, workload and capacity oversight, staffing assignments, development reviews, and team motivation.
Ensure the team follows client operating standards, policies, compliance requirements, and risk guidelines.
Identify and monitor value-add opportunities and demonstrate commercial awareness.
Share knowledge of best practices, suppliers, services, and venues.
Strengthen existing client relationships and pursue opportunities to generate new business.

Benefits

Medical, dental, and vision coverage, including an HDHP option with a health savings account.
401(k).
Five flexible spending account options.
Generous paid time off allowance.
Employee Assistance Program (EAP).
Life, disability, and pet coverages.
Wellness stipend.
Mobile phone allowance.
Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo, and other services.
Aura Identity Theft Protection.
Discretionary annual bonus structure.
Potential opportunities to work on projects across global locations.