Contracts Administrator Jobs

About The Position

Requirements

• Microsoft Office (Excel, Word, and Outlook) and excellent spreadsheet proficiency
• Knowledge of Federal and non-Federal regulations
• Must have the ability to work in a fast-paced environment with strict deadlines and be able to manage multiple priorities.
• Excellent Communication Skills
• Ability to work as a team player and work independently.
• Reliable transportation
• Must be able to travel from facility to facility
• Bachelor’s Degree or higher is highly preferred
• Five years’ experience developing and successful writing Federal, State, County, and private grant proposals
• Experience in grants and contracts management, preferably in a non-profit, healthcare setting.
• Understanding of federal, state, and local governmental regulations.
• Must have strong organizational, administrative, and interpersonal skills, such as ability to interact well with investigators and administrators and with federal and non-federal personnel and assist in resolving problems in a positive and friendly manner.
• Ability to work on complex projects with general direction and minimal guidance.
• Excellent technical writing and editing skills.
• Strong math skills and some budget experience.
• Proven ability to handle multiple projects and meet deadlines.
• Commitment to goals and philosophy of Northeast Community Clinic

Nice To Haves

• Experience with Grants.gov preferred.

Responsibilities

• Actively maximize revenue streams such as charitable income/donations from governmental agencies, foundations, and any other funding sources.
• Research, develop, and provide support for bids and request for proposals to meet organizational objectives and program needs.
• Ensure proactive and timely completion of grant applications, as well as internal and external reporting requirements.
• Manage all aspects of the administration of the HRSA Federal Qualified Health Center (FQHC-330) and Look-Alike programs, including On-Site Visit (OSV) preparation, communication with the federal government, and updates to Electronic Handbook (EHB) on Form 5A, 5B, and 5C, and financial reporting.
• Manage and oversee National Health Service Corps (NHSC) reporting.
• Develop and write grant proposals, budgets, and procure and negotiate grants and contracts.
• Monitor and manage grant income goals and maintain an understanding of budgets, as they relate to proposals and the organization.
• Oversee and monitor contracts and grants for compliance with agreement provisions and municipal, state, and federal laws and advise management regarding courses of action.
• Maintain a centralized contract database and ensure contracts are properly documented and accessible.
• Review contracts for administrative, financial, compliance, and operational requirements and communicate relevant obligations to responsible departments.
• Ensure compliance with respect to regulations, laws, and policies and procedures.
• Procure, oversee, and manage grants by: tracking grants; developing internal reporting systems; writing reports, maintaining excellent historical records; working with staff members to ensure each project or program is meeting proposal conditions and expectations; supporting grant closeout activities.
• Assist with establishing systems and forms for monitoring deliverables, invoices, and payments.
• Develop and implement standardized grant and contract administration procedures.
• Develop, update, and track proposal calendars and communicate results of proposal submissions and reports, as required by grantors.
• Assist with communicating grant information to the executive management, key community organizations and the public.
• Research and calculate community and patient data related to health and general demographics.
• Prepare budget revisions on existing awards, if needed.
• Design programs to meet the specific requirements of federal and private funders and needs of patients.
• Maintain documentation necessary to support internal and external audits, monitoring visits, site reviews, and funder requests.
• Ensure reports are presented to the Board of Directors during monthly meetings.
• Perform other duties as assigned by the Finance Director.