Administrative Assistant Jobs

About The Position

Requirements

• 3+ years’ secretarial/clerical experience or equivalent skills and abilities
• Excellent sense of discretion and confidentially with highly sensitive information
• Advanced proficiency in Microsoft Office applications: Outlook, PowerPoint, Excel, Word
• Familiarity with video conferencing or ability to adapt and learn quickly
• Strong influence skills
• Exceptional organizational and communication skills–able to communicate effectively with a variety of audiences, including Board members, executives, and partners
• Proven ability to manage multiple priorities with excellent follow-through to meet deadlines in a fast-paced environment
• Self-driven, strong work ethic and ability to work independently with little or no supervision
• Demonstrated ability to prioritize multiple tasks and projects
• Good oral and written communication skills
• Ability to perform job functions in a competent, professional and customer-oriented confidential manner

Nice To Haves

• Bachelor’s degree desired or equivalent experience
• Strong project management skills and event planning experience desired
• International and domestic travel experience preferred
• Energetic, passionate, team-oriented and ability to work with various personalities, styles, and cultures

Responsibilities

• Manages travel arrangements, including arranging appropriate flights, visas, hotels, ground transportation and meeting agendas for extensive and complex international travel
• Reconcile and expense corporate credit card accounts and travel expenses according to corporate travel policy and in timely manner; troubleshoot any reimbursement issues
• Manages calendars, coordinates schedules, makes appointments, arranges meetings and events, prepares agendas, reserves and prepares facilities
• Creation, production and distribution of ad hoc reports, documents and presentations
• Composes and types correspondence from rough drafts, making changes in grammar, punctuation or spelling as needed, organizes and maintains confidential file system files correspondence and other records.
• Makes binders and other printed material packets.
• Sorts and distributes incoming mail as well as preparing outgoing mail and packages, prepares customs documents
• Exercises initiative, independent judgment and discretion in screening calls, greets and escorts visitors, and corresponds to written and oral requests for information
• Coordinates on boarding of new employees, including electronics, office set up, business cards, and schedules introductory meetings
• Coordinate other group needs: printing and binding for Group presentations, ordering office and printing supplies, meeting room support, etc
• Communicates with high-level personnel within and outside the organization, both domestically and internationally
• Assists executive with board meetings and other functions with outside organizations
• Greets internal and external customers answering questions of a complex nature
• Performs duties consistent with the company’s AAP/EEO goals and policies
• Performs other duties as required/assigned by manager

Benefits

• Flexible, hybrid work schedule, with three days in office and two days remote.