Administrative Assistant - Sacred Heart Catholic School Uvalde

Archdiocese of San Antonio•Uvalde, TX

17d•Onsite

About The Position

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. This role is crucial for maintaining the smooth functioning of Sacred Heart Catholic School Uvalde. The position requires a solution-oriented approach, collaboration, and commitment to the Mission and Vision of the organization. The Archdiocese of San Antonio is an Equal Opportunity Employer.

Requirements

High school Diploma or equivalent
At least three (3) years’ experience of working in an administrative role providing direct support
Bilingual in Spanish and English
Reliable transportation
Valid driver license
Valid vehicle insurance
Experience with computer software and Microsoft Office Applications
Must be detail oriented, organized, self-motivated, and able to work well independently and on a team
Must have excellent written and verbal skills
Must have excellent critical thinking and problem solving skills

Nice To Haves

Associate’s Degree
Bachelor's degree preferred

Responsibilities

Manages admissions, attendance, and withdrawal process, utilizing the school's electronic student information system and physical documents
Promotes the school through marketing and communication efforts as social media, web page maintenance, flyer creation, and parent communication
Answers and transfers phone calls, screening when necessary, to maintain the safety of the school environment
Oversees hospitality and is responsible for fostering a welcoming environment within the school through outreach activities, event coordination, and support to others.
Maintains records and filing systems as assigned
Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
Oversees maintenance requests and problem solves to find solutions
Responds to and resolves administrative and teacher inquiries and questions
Coordinates and schedules projects, meetings, events, travel, and appointments
Prepares agendas, schedules, and logistics for meetings and events
Records and distributes minutes or other records for meetings
Maintains office supplies and coordinates maintenance of office equipment
Adheres to safety training and protocols on a daily basis, and takes precautionary measure to ensure the safety and well-being of self, others.
Protects the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
Adheres to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
Takes a solution-oriented approach in their interactions and undertakings and is a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
Performs other duties as assigned.