Substitute Administrative Assistant- St. Peter the Apostle Catholic School

Archdiocese of San Antonio•Boerne, TX

About The Position

The Substitute Administrative Assistant facilitates the efficient operation of the assigned department by performing clerical and administrative tasks when the Office Manager needs front desk coverage. The position is temporary and scheduled as needed, and reports to the Principal. The role requires protecting confidential information and following safety protocols, the Archdiocesan Code of Conduct, and the Faith and Morals policy of the Catholic faith. Employees are expected to take a solution-oriented approach and promote collaboration and commitment to the organization’s Mission and Vision.

Requirements

High school diploma or equivalent.
At least four years of experience working in an administrative role providing direct support.
Bilingual in Spanish and English.
Reliable transportation.
Valid driver license.
Valid vehicle insurance.
Must pass Archdiocesan Safe Environment requirements and background screening.
Must pass Texas DPS Fingerprint-based Applicant Clearinghouse screening.
Experience with computer software and Microsoft Office applications.
Detail-oriented, organized, and self-motivated; able to work independently and on a team.
Good written and verbal skills.
Good critical-thinking and problem-solving skills.

Nice To Haves

Associate’s degree preferred.

Responsibilities

Answer and transfer phone calls, screening them when necessary.
Maintain filing systems as assigned.
Retrieve information from records, email, minutes, and related documents; prepare written summaries of data when needed.
Respond to and resolve administrative inquiries and questions.
Coordinate and schedule travel, meetings, and appointments.
Prepare agendas and schedules for meetings.
Record and distribute minutes or other meeting records.
Maintain office supplies and coordinate maintenance of office equipment.
Follow safety training and protocols daily and take precautions to ensure the safety and well-being of self and others.
Protect confidential information obtained through service to the organization, including client, donor, investigation, and financial information.
Adhere to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith.
Take a solution-oriented approach and promote collaboration and commitment to the organization’s Mission and Vision.
Perform other duties as assigned.