Admin Jobs

About The Position

Requirements

• High school diploma or GED required
• General computer proficiency required
• Microsoft experience, especially Excel, Outlook, and Word required
• 1 – 2 years’ experience in an administrative accounting-related position

Nice To Haves

• Bilingual (English + Spanish) preferred
• Accounting certificate preferred
• NetSuite experience is a plus

Responsibilities

• Receive, scan, and distribute incoming mail to appropriate staff
• Scan, save, enter, and route vendor invoices for processing
• Set up new vendors and ensure receipt of all required documentation
• Maintain accurate logs of donation and refund receipts
• Enter final account statement refunds into the accounting system
• File and organize accounting documents in accordance with recordkeeping policies
• Assist with preparing and processing checks for mailing
• Submit key departmental deadlines and milestones for inclusion in the organizational calendar
• Communicate with vendors to resolve issues and maintain accurate records
• Conduct research and updates related to vendor accounts
• Respond to inquiries via email, phone, and in-person interactions
• Provide administrative support to the CFO, Accounting Manager, and broader accounting team
• Perform other duties as assigned to support departmental operations

Benefits

• employer paid health benefits
• 401(k) investment opportunity
• Employee Assistance Program
• paid leave including PTO and Holiday