Activities Coordinator Jobs

About The Position

Requirements

• High school diploma or equivalent GED required.
• Must have valid driver's license
• Previous experience in an administrative capacity required.
• Excellent verbal and written communication skills, with the ability to effectively engage with both internal and external customers.
• Maintain reliable transportation
• Attend all mandatory company functions
• Proficiency in MS Office applications (Word, Excel, and Outlook).
• Ability to work under pressure, meet deadlines, and maintain a positive attitude while providing outstanding customer service.
• Capability to work independently and complete assignments within given instructions, prescribed routines, and standard accepted practices.
• Must be able to remain in a stationary position 50% of the time.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computer, and printer.
• Constantly positions self to maintain files in file cabinets
• The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• The ability to observe details at close range (within a few feet of the observer).
• Frequently moves boxes weighing up to 50 lbs. across community for various needs

Nice To Haves

• Previous Event Coordinator experience preferred.
• Works in outdoor weather conditions while onsite preparing for events
• Occasionally ascends/descends a ladder or stairs

Responsibilities

• Adhere to the company’s guiding principles and respond to all calls/emails within 24 hours
• Provide amenity center tours to prospective buyers.
• Welcome all new homeowners and walk them through orientation, including, but not limited to, providing a welcome packet, mailbox keys, key fobs, gate decals, explaining the HOA website, community events, amenity rules & regulations, and more.
• Manage the HOA website & key fob system to ensure accurate entry of all new resident information.
• Serve as local resource and liaison between the residents, HOA, and developer.
• Maintain the Welcome & Amenity Center, ensuring it is clean and properly prepared for residents at all times.
• Assist in community email blasts, including the weekly newsletter.
• Coordinate event setup, management, and clean up with the Lifestyle Director.
• Create themed event flyers as needed, following legal guidelines.
• Manage HOA online Calendar, add events, flyers, and RSVP’s
• Solicit and manage sponsorships for events as needed to increase the budget given
• Recruit and organize volunteers.
• Provide assistance to resident-run groups when requested.
• Conduct satisfaction surveys as needed to obtain resident feedback on past experiences or ideas for new events within the community.
• Maintains detailed records of programs, including creating an Event Planning Sheet and Event Review for each event, and writes follow-up “thank you” letters as needed.
• Addresses and resolves resident and guest complaints related to the department, involving the Manager as needed for follow-up.
• Build and maintain positive relationships with residents to ensure high service levels, timely resolution of concerns, effective communication, and continuous improvement in community services.
• Attend monthly meetings and training as required.
• Conduct business with the highest standards of personal, professional, and ethical conduct at all times.
• Display exceptional ability to analyze and handle a variety of situations that could otherwise become potential problems.
• Prioritize and complete various projects and other work-related tasks as needed and assigned.

Benefits

• $23.00/hour to $25.00/hour, depending on education and experience.