Workplace Experience Coordinator

FloQast • Chicago, IL

20d • $20 - $25 • Onsite

About The Position

FloQast is hiring a part-time Workplace Experience Coordinator to own day-to-day operations and the onsite experience in its Chicago office. This hands-on, highly visible role keeps the office organized, functional, and well supported while helping employees and visitors have a smooth, welcoming experience. The schedule is 20–30 hours per week, with three days in the office. Visa sponsorship is not available.

Requirements

• Experience in office coordination, workplace support, or administrative roles.
• Strong communication skills.
• A strong sense of ownership and the ability to work independently.
• A friendly, approachable, and dependable presence in the office.
• Strong organization, time management, and attention to detail.
• Comfort handling different types of tasks throughout the day.
• Ability to lift up to 25 pounds, such as lunch deliveries or office supplies.
• Comfort communicating with vendors or building staff to troubleshoot issues.

Nice To Haves

• Experience working in a small office or startup environment.
• Familiarity with workplace tools such as Zoom, Google Workspace, or Slack.
• Events experience and an interest in building a positive workplace culture.
• Flexibility to support events after hours as needed.

Responsibilities

• Make day-to-day purchasing decisions for office supplies, equipment, events, and facilities expenses within approved budget parameters.
• Set up and manage recurring office lunch and snack programs.
• Greet guests and customers and help ensure their visits are smooth and welcoming.
• Coordinate office mail and deliveries, and work with IT on equipment drop-offs and pickups.
• Keep the office tidy, stocked, and running efficiently, including light cleanup when needed.
• Support team events such as birthday treats, happy hours, and seasonal celebrations; provide after-hours event support as needed.
• Serve as the point of contact for office questions, supply requests, and day-to-day logistics.
• Manage communications with building staff, vendors, and the facilities team as needed.
• Support occasional administrative or facilities-related tasks.
• Order office supplies and manage inventory.
• Track and report facilities and operational expenses, keeping activities within approved budget parameters.
• Perform other assigned tasks to help the company meet its goals.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed