Workplace Experience Coordinator
About The Position
Uniswap Labs is hiring a Workplace Experience Coordinator to own day-to-day operations at its headquarters in SoHo, New York. The coordinator will serve as the main point of contact for the office and help create a welcoming, well-maintained workplace for teammates, new hires, visitors, and guests. This is a full-time, on-site role based in the SoHo office, with attendance required five days a week. The role combines office and facilities operations, vendor and budget management, event planning, onboarding support, and administrative assistance. The coordinator will work with building management, vendors, Finance, Legal, People Ops, and IT to keep office operations and the employee experience running smoothly.
Requirements
- At least 3 years of experience in office management, facilities, workplace operations, or executive administration.
- Proactive, service-minded team player with excellent attention to detail.
- Strong organizational skills and ability to manage competing priorities while staying calm.
- Clear written and verbal communication skills and ability to build relationships with teammates at every level, vendors, and visitors.
- Comfort negotiating with vendors and managing to a budget.
- Sound judgment handling confidential information and processing expenses and invoices.
- Proficiency with Google Workspace, Slack, and expense and travel tools.
- Able to work on site in New York five days a week and lift and move supplies as needed.
Nice To Haves
- Experience at a fast-growing startup, technology, or crypto company.
- Experience planning events for 50 or more people, including offsites.
- Familiarity with badge, access-control, and building-management systems.
- Basic understanding of office safety and emergency procedures.
- Curiosity about crypto and the Uniswap ecosystem.
- Passion for unicorns.
Responsibilities
- Serve as the main point of contact for the office and respond to questions and requests.
- Welcome visitors and manage guest access, deliveries, mail, and packages.
- Maintain a stocked, safe, presentable office, including the kitchen, snacks, printers, and meeting rooms.
- Run the office food and beverage program, including daily lunches, weekly treats, and pantry supplies.
- Prepare desks, badges, and equipment for new hires and visiting teammates.
- Maintain relationships with the landlord and on-site building management, including coordinating key cards, event guest lists, and freight elevator bookings.
- Manage cleaning, security, maintenance, HVAC, and other facilities vendors.
- Order supplies and furniture, track inventory, and manage within budget.
- Coordinate repairs, office moves, and changes to the workspace.
- Keep lease, insurance, and compliance paperwork current in coordination with Finance and Legal.
- Plan and run in-office events, such as team lunches, happy hours, and external panels.
- Support team offsites and onsites by selecting venues, booking travel, and handling on-the-ground logistics.
- Partner with People Ops on onboarding and recognition.
- Process office invoices and expenses in accordance with the expense policy.
- Track the office budget and flag overruns early.
- Support calendars, travel bookings, and ad hoc administrative needs.
- Partner with People and IT on onboarding, offboarding, and equipment.
Benefits
- Company-paid medical, dental, and vision coverage for employees and dependents.
- Wellness offerings, including a partnership with Equinox Fitness Clubs.
- 401(k) with a 4% employer contribution.
- Annual $1,500 education stipend.
- Unlimited and encouraged time off.
- Up to 16 weeks of paid parental leave.
- Home office setup stipend for remote employees.
- Daily lunches at the New York headquarters.
- Full-time employees are eligible for tokens and other benefits.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
