Workplace Experience Coordinator

Coframe•Burlingame, CA

8d•Onsite

About The Position

At Coframe, we are building a future where user and agent interfaces can adapt, evolve, and personalize themselves. We are generating revenue, growing rapidly, and trusted by companies you definitely know. Coframe is a primarily in-person company based in San Francisco, well-capitalized with backing from Khosla Ventures, Nat Friedman, the founder of Android, and others. Our team is small and talent-dense, consisting of competitive programmers, former founders (including our founder who previously co-founded a unicorn), and AI researchers from top institutions who have created some of the most popular open-source code generation projects. About the role: As a Workplace Experience Coordinator, you will own the day-to-day operations of our San Francisco office and help make Coframe an exceptional place to work. You will ensure the workplace is organized, functional, and ready for the team while supporting equipment, supplies, onboarding, events, travel, and other operational projects. We are looking for someone who anticipates needs, takes ownership, and creates the systems that will help our workplace scale.

Requirements

Exceptional organization and attention to detail, with the ability to manage multiple priorities.
A proactive, resourceful approach to solving unfamiliar or time-sensitive problems.
Clear, professional communication with employees, executives, visitors, building management, and external vendors.
Comfort working independently and creating structure in a fast-moving environment.
Proficiency with Google Workspace, Slack, spreadsheets, calendars, and modern workplace tools.
Sound judgment and discretion when handling sensitive information.
Experience in office management, workplace operations, facilities coordination, administrative support, hospitality, or a similar role.
A genuine interest in creating a workplace where people feel welcomed and supported.
Ability to work onsite in our San Francisco office five days per week and occasionally move or coordinate the movement of workplace equipment.

Nice To Haves

Experience working at a fast-growing startup or helping establish or expand an office is a plus, but not required.

Responsibilities

Own the daily readiness and organization of our San Francisco office, including workspaces, kitchens, conference rooms, and shared areas.
Manage office inventory and purchasing, including supplies, furniture, computers, monitors, snacks, beverages, and other workplace equipment.
Coordinate mail, packages, maintenance, repairs, cleaning, building access, and facilities requests.
Serve as the primary point of contact for property management, contractors, vendors, and service providers.
Manage workspace planning, desk assignments, office moves, and new-hire setup, including equipment, building access, onboarding materials, and welcome items.
Coordinate onboarding and offboarding logistics in partnership with People, leadership, and hiring teams.
Maintain accurate inventory and records for company equipment and workplace assets.
Create a welcoming experience for employees, candidates, customers, and other visitors.
Support team lunches, celebrations, company events, offsites, travel, and site visits.
Assist leadership with scheduling, research, documentation, purchasing, and operational projects.
Build lightweight systems, checklists, and processes that make recurring work more efficient.
Proactively identify workplace needs and take ownership of unexpected operational issues as they arise.