Workplace Experience Coordinator

Northwest Center • Bellevue, WA

123d • $29 - $32 • Onsite

About The Position

The Workplace Experience Coordinator leads facilities operations, vendor coordination, and building maintenance while supporting a facilities team and ensuring smooth daily operations. The position provides operational support across maintenance and operations, accounting and finance, equipment and supplies management, and occupancy services. It requires developing and maintaining client relationships, protecting confidential information, meeting service levels, and collaborating with senior leadership, project management, building operations, and client stakeholders.

The role is based in Bellevue, Washington, with a Monday through Friday schedule of 8:00 a.m. to 5:00 p.m. The stated hourly range is $29.19–$32.28. It is a six-month contract with opportunities for continued work. Working hours may vary, including occasional nights and weekends, and the employee must be able to work a flexible schedule to meet business needs.

Requirements

• High school diploma or GED required.
• Minimum 3–4 years of experience in facilities management, operations coordination, or a related field, with demonstrated leadership responsibilities.
• At least 1 year of supervisory or team leadership experience managing facilities staff or operations teams.
• Ability to work independently and manage multiple priorities simultaneously.
• Strong attention to detail and ability to meet deadlines in a fast-paced environment.
• Strong organizational skills and ability to maintain accurate records and tracking systems.
• Excellent communication skills for coordinating with vendors, building management, and internal teams.
• Proficiency with facilities management software (CMMS), shipping systems, space-planning tools, and Microsoft Office Suite.
• Ability to adapt and change direction at short notice.
• Ability to work cohesively with supporting vendors, including project management, security, and facilities.
• Ability to understand, interpret, and follow Northwest Center and client policies and procedures.
• Commitment to working in an inclusive and diverse environment.
• Ability to frequently carry and lift supplies or equipment weighing up to 50 pounds, including carrying supplies to other buildings.
• Ability to stand or walk for extended periods, potentially for the entire shift.
• Ability to read, write, communicate, and comprehend English.
• Ability to see both at a distance and at close range, with or without corrective lenses.
• Ability to identify and understand another person's speech, with or without a personal auditory hearing device.
• Ability to work a flexible schedule to meet business needs.

Nice To Haves

• Associate degree preferred.
• Experience managing vendor relationships, service contracts, and facilities budgets preferred.

Responsibilities

• Assist with developing and implementing strategic facilities plans, including space utilization, vendor management, and operational efficiency improvements.
• Assist with building-related certificates of insurance, vendor contracts, and service-level agreements; track renewal dates and ensure compliance.
• Assist with facilities projects such as office moves, space reconfigurations, furniture installations, and building improvements.
• Assist with managing vendor relationships and service contracts for janitorial, security, HVAC, landscaping, and other facilities services.
• Serve as a liaison among building management, property owners, and internal stakeholders.
• Maintain facilities management systems, tracking tools, and documentation for inventory, assets, and work orders.
• Serve as an onsite point of contact for third parties and visitors, directing access and ensuring safety compliance.
• Assist with meeting-room setup, catering, and event logistics from planning through execution.
• Support basic setup and troubleshooting of IT equipment, including monitors, printers, AV, and conference-room tools, and escalate issues to IT as needed.
• Conduct regular facilities audits and inspections, identify improvement opportunities, and implement corrective actions.
• Work cross-functionally to support workplace requests, purchase orders, and company events.
• Order and restock kitchen and office supplies, including coffee, snacks, paper goods, cleaning products, and office supplies.
• Assist with shipping, receiving, and delivery of packages, mail, and office orders.

What This Job Offers

• Career Level: Manager
• Education Level: High school or GED