Weekend Workplace Coordinator

Obama Foundation•Chicago, IL

6d•Onsite

About The Position

The Obama Foundation’s Workplace Services team oversees its physical office locations and supports remote staff. Reporting to the Operations Manager and working closely with the Chicago Operations Teams, the part-time Weekend Workplace Coordinator supports Workplace Services and serves as a key point of contact for in-office requests on weekends. The role maintains an organized and professional office experience, helps ensure office safety procedures are followed, equips staff to execute projects, and provides weekend support in the Dock. The position is based in person at the Obama Presidential Center in Jackson Park. The pay rate is $21.50 per hour.

Requirements

1–3 years of experience in reception, office management, hospitality, or customer service roles.
1–3 years of experience with dock scheduling, management, and operations.
Ability to lift large packages and office materials.
A proactive, flexible, and resourceful work ethos, including the ability to anticipate needs, take initiative, and remain calm and effective under pressure.
Strong written and verbal communication skills.
Excellent organizational skills, with the ability to prioritize, multitask, and follow through on short- and long-term assignments.
Ability to communicate proactively and collaborate effectively to achieve objectives and meet deadlines.
Strong prioritization skills to manage short- and long-term tasks and responsibilities in an entrepreneurial, fast-paced environment.

Nice To Haves

Experience with Slack, GSuite, customer support ticketing systems, and travel management systems.

Responsibilities

Coordinate meeting room requests and oversee conference room setups.
Support the team with office projects and events.
Oversee procurement, tracking, and stocking of office and pantry supplies.
Assist the Office Coordinator with vendor scheduling and management.
Keep the office and break rooms organized, fully stocked, and free of clutter.
Organize and distribute Foundation mail and packages.
Serve as a primary point of contact for Chicago staff questions and concerns.
Ensure customer support requests are properly routed and responded to within 24 hours.
Review, approve, deny, and schedule dock access requests according to operational priorities, dock availability, and policy requirements.
Coordinate daily dock activity to ensure safe and orderly sequencing of deliveries, pickups, waste hauling, and OPS functions.
Monitor dock conditions to keep the docks clear, safe, and available for scheduled activities.
Maintain accurate records of dock activity, vendor compliance, incidents, and operational disruptions.
Perform other duties as assigned.