Warehouse Administrator - Aftermarket
About The Position
The Warehouse Administrator supports Aftermarket warehouse operations by processing inbound and outbound transactions, preparing shipping documentation, and maintaining accurate warehouse records. The role schedules truck, express, and parcel shipments; verifies materials against customer specifications; completes daily post goods issue (PGI) processing; and coordinates with trucking companies and customer portals. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. This is a salaried, non-exempt, onsite position. The role also supports inventory control, inbound receipts, audits, reporting, office administration, and process improvements. It requires prolonged desk sitting and computer use, lifting up to 50 pounds (51–75 pounds with assistance), wearing steel-toe shoes and required PPE, and working around normal business hazards.
Requirements
- High school diploma or GED.
- Strong problem identification and resolution skills.
- Excellent organization, planning, and administrative skills.
- Ability to multitask and manage multiple priorities.
- Effective communication skills.
- Advanced computer skills.
- Technical writing skills.
- Strong recordkeeping abilities.
- Tact and diplomacy.
- Ability to maintain confidentiality.
- Ability to adapt to changing needs in a fast-paced environment.
- Ability to cope with stressful situations.
- Effective time management skills.
- Ability to sit at a desk for prolonged periods and operate a computer.
- Ability to lift up to 50 pounds; lifting 51–75 pounds may be done with assistance.
- Ability to wear steel-toe shoes and required PPE and work around normal business hazards.
Nice To Haves
- Technical or vocational certification.
- Manufacturing experience.
- SAP experience.
Responsibilities
- Verify shipped materials against customer specifications using provided documentation.
- Process inbound and outbound system transactions and create applicable documents.
- Create inbound shipments from purchase orders, verify accuracy, enter inbound information into headers, and process miscellaneous receipts.
- Enter tracking information into delivery headers and post goods issue (PGI) for orders, ensuring daily completion for parcel orders and customs invoices.
- Prepare bills of lading for outgoing shipments.
- Print and verify transfer orders for finished goods.
- Schedule truck and express shipment pickups.
- Arrange inbound trucks after locations post them.
- Book delivery appointments on customer websites.
- Coordinate with trucking companies and manage customer insurance documents through external portals.
- Work with the team lead to coordinate warehouse activities.
- Assist with inventory control and support inbound receipts and documentation.
- Help with auditing when needed.
- Maintain warehouse records and filing.
- Compile reports related to warehouse operations.
- Provide office support, including maintaining inventory of and ordering office and equipment supplies.
- Safeguard confidential information.
- Suggest improvements and revise work instructions and procedures as necessary.
- Complete special projects and administrative duties as assigned.
- Adhere to applicable company policies and procedures.
Benefits
- Medical, dental, vision, and life insurance.
- Short-term and long-term disability coverage.
- 401(k) plan with company match of up to 6%.
- Paid time off, including vacation, sick leave, and holidays.
- Paid maternity and paternity leave.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
