Warehouse Administrator
About The Position
The Warehouse Administrator identifies and resolves zone tracking issues and supports reporting and data collection, equipment maintenance scheduling, supply coordination, vendor invoice processing and reconciliation, and uploading new or updated standard operating procedures (SOPs) to the QMS. The role manages zone tracking and user access, audits SAP and report zone data, supports process training, and participates in daily or weekly status meetings with a Supervisor. It coordinates maintenance for warehouse equipment and facilities, including forklifts or EPJs, HVAC, stretch wrappers or balers, recycling, fire extinguishers, and eyewash stations, and retains daily or monthly material handling equipment (MHE) checklists. The position generates and collects operational data and KPI reports, coordinates office and warehouse supplies, processes indirect purchase orders and credit card reconciliations, and formats, reviews, and submits SOPs into the QMS. Old World Industries is a privately held company based in Northbrook, Illinois, with brands serving the automotive aftermarket, commercial, and chemical industries.
Requirements
- High school diploma or GED.
- Strong written and verbal communication skills.
- Proficiency in SAP and Excel.
- Strong time-management and organizational skills.
- Dependable, collaborative team player.
Nice To Haves
- One to two years of office or administrative experience.
- Bilingual skills.
Responsibilities
- Identify and resolve zone tracking issues.
- Create timely user access.
- Audit SAP and report zone data.
- Support process training and participate in daily or weekly status meetings with the Supervisor.
- Schedule equipment maintenance and repairs, including forklifts or EPJs, HVAC, stretch wrappers or balers, recycling equipment or services, fire extinguishers, and eyewash stations.
- Retain daily and monthly material handling equipment (MHE) checklists.
- Generate daily, weekly, and monthly KPI reports across multiple sites.
- Collect monthly inbound and outbound truck-load data and forklift and EPJ miles-per-hour data.
- Collect status-report data covering shipping, special projects, receiving, and other areas.
- Prepare recycling data reports and daily or weekly warehouse maintenance and attendance checklists.
- Track office and warehouse supply inventory and research cost-saving options where applicable.
- Process indirect purchase orders and reconcile credit card transactions.
- Format new or updated standard operating procedures (SOPs), review them with the Operations Manager, and submit them into the QMS.
- Process and reconcile vendor invoices.
Benefits
- Medical, dental, and vision coverage with wellness benefits.
- Company-matching 401(k) plan.
- Company-paid life insurance and accidental death and dismemberment benefits.
- Company-paid identity theft insurance.
- Company-paid disability coverage.
- Flexible spending and health savings accounts.
- Company-paid employee assistance program.
- Paid time off and paid holidays.
- Voluntary life insurance.
- Legal benefits.
- Critical illness insurance.
- Accident insurance.
- Hospital indemnity insurance.
- Pet insurance.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
