Warehouse Administrative Clerk

Optibelt Corporation•Bartlett, IL

10d•$18 - $21•Onsite

About The Position

The Warehouse Administrative Clerk supports the warehouse office team with inventory control tasks, warehouse management system (WMS) activities, and an organized, efficient workflow. This full-time, non-exempt position is based onsite in Bartlett, Illinois, and works Monday through Friday from 8:00 a.m. to 4:30 p.m. The role supports warehouse shipping and logistics operations, including Distribution and OEM shipments. The clerk processes and maintains shipment transactions and documentation, coordinates less-than-truckload shipments, prepares and transmits Advance Shipping Notices, monitors shipment status, and maintains accurate records in company and customer systems. The position also serves as an initial administrative contact for shipping inquiries and helps identify and resolve discrepancies. The employee must be dependable, punctual, organized, able to work under time constraints, and capable of performing clerical desk work as well as physical tasks. The position regularly involves lifting and moving items, with occasional lifting up to 50 pounds. The company states that reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Requirements

High school graduate or GED.
At least one year of experience in a similar role.
Strong mindfulness, punctuality, and dependability.
Proficiency in data entry and record-keeping.
Exceptionally good organizational skills.
Ability to think logically and understand written procedures.
Excellent math skills.
Basic Excel knowledge.
Fluent in English, both verbal and written.
Ability to work under time constraints.
Authorized to work in the U.S.
Ability to meet the physical demands of the role, including regular lifting and moving up to 10 pounds, frequent lifting up to 25 pounds, and occasional lifting up to 50 pounds.

Nice To Haves

An associate degree.
Advanced Excel knowledge.
Spanish proficiency.

Responsibilities

Process and maintain accurate system transactions for inbound and outbound shipments, verifying information against supporting documentation.
Generate, print, organize, and distribute picking documents, packing slips, shipping labels, and other required warehouse paperwork.
Coordinate and schedule less-than-truckload (LTL) shipments with approved carriers and logistics providers, including pickup arrangements and shipment tracking.
Support daily Distribution and OEM shipping activities to meet customer requirements, shipping deadlines, and company procedures.
Prepare and transmit accurate Advance Shipping Notices (ASNs) within customer-required timeframes and verify successful transmission.
Serve as the initial administrative contact for Distribution and OEM shipping inquiries and escalations; gather information, coordinate follow-through, and refer unresolved concerns to the appropriate manager.
Monitor OEM shipment status and proactively communicate potential delays, discrepancies, or delivery concerns to appropriate internal teams.
Complete required transactions and maintain current information in company systems, including COS, SUGAR, and applicable customer or carrier portals.
Identify discrepancies involving orders, quantities, shipment records, or system information and coordinate corrections with appropriate personnel.
Maintain organized electronic and paper records for shipment tracking, document retrieval, and operational review.
Perform other warehouse tasks as assigned by supervisors or the Warehouse Manager.