Transportation Logistics Specialist

Nebius

1d•$80,000 - $90,000•Remote

About The Position

Nebius is seeking an experienced Transportation Logistics Specialist to manage end-to-end logistics for IT hardware, including racks, servers, and other data center equipment. The role covers domestic US transportation between warehouses and data center sites, inbound international freight—primarily from Taiwan—and outbound US shipments as needed. It also manages RMA/RMS shipments and supports timely, secure delivery across all lanes. This is a hands-on, operationally focused role requiring attention to detail, vendor management, and cross-functional collaboration in a fast-paced global environment. The position is based in the United States, with an East Coast or Midwest location in the ET or CT time zones required to support overlap with European business hours; the role is described as remote. The specialist coordinates shipment scheduling, carrier selection, tracking, exception resolution, and contingency routing. They maintain shipment visibility, inventory and chain-of-custody records, and complete, audit-ready documentation. The role also includes logistics invoice reconciliation and payments, security protocols, regulatory and trade compliance, carrier and 3PL performance management, transportation demand forecasting, cost optimization, and operational reporting. The specialist partners with data center operations, hardware engineering, procurement, finance, suppliers, and external logistics partners to align transportation with deployment schedules and business priorities.

Requirements

At least 5 years of experience in transportation, freight, or logistics management.
Experience managing domestic and international freight operations, including LTL/FTL and air freight shipments, carrier and forwarder relationships, and 3PL coordination.
Hands-on experience with RMA/RMS shipment processes and reverse logistics flows.
Familiarity with TMS platforms, Jira, or similar shipment tracking and documentation systems.
Strong understanding of US domestic carrier regulations and DOT requirements, as well as international freight compliance, customs clearance, and import/export procedures.
Excellent organizational and documentation skills, with a high standard for accuracy and completeness.
Strong communication and stakeholder management skills, including the ability to work across technical and non-technical teams.
Self-starter able to work independently in a remote environment.
Must be based in the United States, in an East Coast or Midwest location within the ET or CT time zones.

Nice To Haves

Experience in technology, data center, or hardware supply chain environments.
Experience managing large, heavy, or high-value freight such as server racks and IT infrastructure equipment.
Experience in a hyperscaler, cloud provider, or large-scale data center build-out environment.
Experience with Asia-Pacific supply chains, particularly Taiwan-to-US freight lanes, including customs brokerage, import duties, and trade compliance.
Background in supply chain analytics, reporting, or continuous improvement methodologies.
Familiarity with physical security protocols for high-value hardware shipments.

Responsibilities

Manage end-to-end domestic US, inbound international, and outbound US transportation of racks, servers, and other data center equipment.
Coordinate inbound freight scheduling, carrier selection, and delivery execution for domestic shipments and international shipments, including air freight from Taiwan and other origins.
Manage RMA and RMS shipments with vendors, carriers, and internal teams.
Coordinate equipment transfers between company warehouses and data center facilities, optimizing routes and minimizing handling risks.
Monitor active shipments and proactively resolve transit issues, delays, and exceptions; develop contingency plans and alternative routing strategies.
Manage time-critical air freight bookings and end-to-end tracking when expedited hardware delivery is required.
Coordinate with data center operations teams on staging, buffering, and just-in-time hardware deployment.
Maintain accurate in-transit inventory records and chain-of-custody documentation.
Manage shipment documentation in Jira, a TMS, or equivalent systems, keeping records complete, accurate, and audit-ready.
Process and reconcile logistics invoices and manage transportation payments, including ZIP payments to vendors and partners.
Work with the security team to establish and maintain secure shipment protocols and comply with physical security requirements.
Ensure compliance with DOT requirements, US import/export regulations, customs clearance processes, and international trade requirements.
Maintain audit-ready records supporting internal SOX and external compliance requirements.
Establish and enforce SLAs and KPIs with freight carriers and 3PL partners, and conduct regular performance reviews.
Identify and escalate compliance gaps or process deviations and implement corrective actions.
Coordinate with hardware engineering, procurement, finance, and data center operations to align logistics execution with deployment timelines and business priorities.
Coordinate with OEM suppliers, including Giga and ASUS, on shipping windows, batch tracking, customs documentation, and inbound scheduling into US facilities.
Serve as the primary escalation point for US transport-related issues across internal teams and external partners.
Drive continuous improvement through KPI tracking, root cause analysis, and process standardization.
Forecast transportation demand based on data center expansion plans, hardware deployment schedules, and capacity needs.
Identify transportation cost savings through carrier consolidation, routing improvements, and smarter scheduling.
Track and report logistics costs, flag variances, and recommend corrective actions.
Provide regular reporting, dashboards, and operational analytics to support data-driven decisions.