Transport & Logistics Coordinator II
About The Position
The Transport & Logistics Coordinator is responsible for executing and coordinating complex shipping and transportation activities for assigned project purchase orders. Based in Houston within the Sourcing & Procurement team, this role manages shipping plans, freight-forwarder coordination, transport documentation, delivery schedules, and related cost controls to support successful project execution. The position reports hierarchically to the Transport & Logistics Manager and, when assigned to a project, functionally to the Project Logistics & Transport Manager or Project Procurement Manager. It collaborates with Procurement, Engineering, Construction, Finance, Administration, Legal, Insurance, suppliers, and other project stakeholders. This is an individual-contributor role with no direct reports. Occasional travel may be required to monitor or verify shipment execution.
Requirements
- Technical diploma or bachelor’s degree in Supply Chain/Logistics, Engineering, Business Administration, a related discipline, or equivalent work experience.
- Three to five years of relevant experience managing and coordinating complex shipping arrangements.
- Ability to coordinate multiple shipments, freight-forwarding activities, transportation schedules, and project stakeholders.
- Strong organization, communication, documentation, and follow-up skills.
- Knowledge of transportation planning, shipping coordination, and freight-forwarder management.
- Ability to prepare logistics bid documentation, service orders, and shipping notices.
- Knowledge of import/export shipping documentation and supplier pickup coordination.
- Ability to estimate transport costs, monitor budgets, verify invoices, and prepare project reporting.
- Ability to work effectively across procurement, project management, construction, administration, and external service providers.
Nice To Haves
- Knowledge of IT tools, particularly web-based inquiry management applications.
- Experience supporting shipping and logistics operations within engineering, procurement, or project-based environments.
Responsibilities
- Coordinate and follow up on shipping and transportation activities associated with assigned project purchase orders.
- Develop transportation cost and labor-hour estimates and monitor expenditures and execution progress against approved project budgets.
- Implement project transportation methods and arrangements in agreement with the Project Procurement Manager.
- Prepare, maintain, and revise shipment plans and schedules to reflect project requirements, supplier readiness, and delivery milestones.
- Prepare and issue transportation specifications, invitations to bid, negotiation documentation, and service orders.
- Assign shipments to freight forwarders under approved service orders and monitor shipping execution.
- Coordinate with suppliers to arrange cargo pickup, loading, dispatch, and shipment readiness in accordance with agreed plans.
- Prepare or coordinate import and export documents with the Administration team when required.
- Issue and update shipping notices, communicate shipment status to involved parties, and transmit shipping documentation to field teams.
- Coordinate with Project Procurement Managers, Buyers, Vendor Performance Management, project teams, Engineering, Construction, Finance, Legal, and Insurance.
- Ensure freight-forwarding activities align with the project's Logistics Execution Plan and applicable Technip Energies Global Principles & Standards.
- Track freight-forwarder performance, shipment execution, delivery milestones, and issues requiring corrective action.
- Contribute to freight-forwarder performance assessments and communicate service concerns to project stakeholders.
- Verify freight-forwarder invoices against services performed and support resolution of billing discrepancies.
- Provide timely logistics updates and escalate schedule, transport, documentation, or cost risks to appropriate project leadership.
- Maintain accurate shipping schedules, notices, transport records, service orders, and supporting project documentation.
- Coordinate shipment paperwork and import/export requirements with appropriate internal functions.
- Support consistent application of approved logistics procedures, contractual commitments, and project controls.
- Travel when requested to monitor or verify effective shipment execution.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
