Title Clerk

HARADEN MOTORCAR CORPORATION DBA MOHAWK HONDA•Ballston Spa, NY

6d•$19 - $23•Onsite

About The Position

The Title Clerk is responsible for processing vehicle deals, verifying associated costs, and ensuring the accurate and timely transfer of ownership documentation in compliance with the Department of Motor Vehicles (DMV) regulations. This role plays a key part in supporting the accounting function and delivering a seamless customer experience by handling title and registration processes efficiently and accurately.

Requirements

Ability to thrive in a fast-paced, team-oriented environment
Strong attention to detail and organizational skills
Excellent customer service and problem-solving abilities
Proficiency in Microsoft Office and dealership software systems
Solid analytical and basic math skills

Nice To Haves

Notary Public designation preferred
Associate degree or equivalent from a two-year college or technical school preferred, or 6–12 months of related experience and/or training, or an equivalent combination of education and experience
Prior automotive title experience strongly preferred

Responsibilities

Process all new and used vehicle registrations in accordance with state requirements
Prepare and review deal documentation for completeness and accuracy
Submit all required legal transfer documentation to the DMV
Verify that all funds have been collected and lienholders are paid prior to processing title applications
Review title applications for accuracy and ensure all required information is included
Prepare payoff checks for vehicle purchases and trade-ins
Bill dealer trades and prepare Certificates of Origin
Maintain and track out-of-state title documentation
Monitor and manage all outstanding title work; report discrepancies or delays to management
Provide the controller with a current list of outstanding titles at month-end
Prepare stock cards for new and used inventory
Assist with the annual renewal of dealer plates in coordination with the comptroller
Process ICO (Inter-Company) transactions
Stay current on title regulations by attending training and industry seminars
Cross-train team members on title processing procedures
Conduct training sessions for F&I and sales staff on title regulations and updates
Maintain organized and accurate filing systems
Support daily runner responsibilities as needed
Maintain a professional demeanor, reliability, and a team-oriented mindset
Perform additional duties as assigned