Timekeeping Clerk

Aston Carter•Indianapolis, IN

9d•$23 - $30•Hybrid

About The Position

The Timekeeping and Leave Management Specialist supports accurate payroll processing for team members on leave. The role enters and maintains leave decisions in Oracle, manages employee timecards using appropriate leave and disability pay codes, and makes historical corrections. It also uses Excel to manage payroll-related spreadsheets and may provide backup billing support by preparing insurance invoices and helping team members make payments through Cybersource. This hybrid contract position is based in Indianapolis, Indiana. The role is onsite for approximately 23 weeks of training, then primarily remote, with an expectation of coming into the office 1–2 days per week. The specialist works with a three-person team supporting bi-weekly payroll and handles a high volume of leave requests and timecard edits.

Requirements

Hands-on payroll and timekeeping experience, including working with employee timecards.
Experience with leave management and absence management processes.
Experience processing payroll and coding pay and leave codes on timecards.
Ability to make manual timecard adjustments and corrections, including backing out PTO hours for employees on leave.
Proficiency in Microsoft Office, including Word, PowerPoint, and especially Excel.
Experience handling benefits payments for employees on leave, including billing coordination and payment tracking.
Familiarity with timekeeping systems such as Kronos or UKG and related platforms.
Ability to use Oracle or a similar HR/payroll system to enter and maintain leave decisions and codes.
Strong attention to detail and accuracy in data entry and record keeping.
Ability to work onsite 2–3 times per week after training, as stated under essential skills.

Nice To Haves

Experience with UKG timekeeping or HR systems.
Experience using Oracle for payroll, timekeeping, or leave management.
Comfort working with multiple payroll and timekeeping data sources and spreadsheets.
Ability to learn and use the Cybersource billing platform.
Strong organizational skills and ability to manage high volumes of leave requests and timecard edits.
Clear communication skills for guiding team members on leave, billing, and payments.
Ability to work effectively in a team and collaborate with payroll and benefits colleagues.

Responsibilities

Enter leave decisions and leave codes into Oracle accurately.
Manage timecards for employees on leave and apply appropriate leave and disability pay codes.
Process a high volume of leave requests, potentially 16 to 150 requests per day.
Support bi-weekly payroll by coding and reviewing up to approximately 800 timecards as part of a three-person team.
Edit and correct timecards, including historical corrections to previously processed entries.
Manually adjust timecards, including backing out PTO hours for employees on leave and changing timecard codes as needed.
Use Excel to manage and reconcile payroll spreadsheets, including penny pay, pending edits, and zero-hours reports.
Back up the billing administrator as needed, including sending insurance invoices to team members on leave.
Create accurate invoices for leave-related benefits payments and distribute them promptly.
Guide team members on making payments through the Cybersource billing platform.
Collaborate with payroll, benefits, and leave management teams on consistent and compliant leave and timekeeping practices.
Maintain organized records of leave decisions, timecard changes, and billing activities for audits and reporting.