Timekeeping Coordinator

ABM US•Charlotte, NC

4d•Onsite

About The Position

ABM is hiring a Timekeeping Coordinator to support its team at Charlotte Douglas International Airport (CLT). The role handles prevailing wage and certified payroll tasks, including submitting required certified payroll paperwork, communicating with customers and ABM project management staff, and ensuring technicians receive the correct prevailing wage rate for each project. The coordinator works with the payroll administrator and project managers to manage PTO requests. The position also provides office and HR administrative support, including communicating with ABM staff, onboarding new hires, answering phones, filing, data entry, ordering supplies, assisting with payroll, and completing other duties as directed by management. It reports directly to the Operations Manager and provides additional support to Assistant Account Managers as needed. This is a full-time, onsite role, five days per week, Monday through Friday, at Charlotte Douglas International Airport.

Requirements

Proven experience with prevailing wage and certified payroll.
At least 3 years of experience in prevailing wage/certified payroll.
Knowledge of office management systems and procedures.
Excellent time-management skills and the ability to multitask and prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational and planning skills.
Proficiency in Microsoft Office.
High school diploma or equivalent.
Reporting skills, administrative writing skills, analysis, professionalism, supply management, inventory control, typing, accuracy, telephone skills, teamwork, discretion and judgment, and patience.

Nice To Haves

College degree preferred.

Responsibilities

Assist the Operations Manager and/or Project Managers with administrative duties.
Conduct and answer phone calls and emails, and handle the door-access intercom system.
Create and maintain weekly spreadsheets for processing, staffing rosters, PTO accruals and trackers, seniority lists, and related records.
Keep files and documents organized for management access.
Complete and submit employee change forms and perform HR-related functions.
Provide managers and employees with employee numbers after hiring.
Schedule and assist with training and orientations for new employees as needed.
Create personnel folders for new employees and maintain employee files.
Disposition applicants as needed and onboard new employees.
Enroll employees in delivery, direct deposit, Money Network Card, and related services.
Complete employment verification requests.
Assist managers and HR staff with unemployment claims.
Forward garnishments.
Prepare a monthly discrepancy report for anniversary pay and submit it to payroll.
Assist hourly employees with questions or concerns.
Submit required certified payroll paperwork and communicate with certified payroll customers and ABM project management staff.
Ensure technicians are paid the correct prevailing wage rate for each prevailing-wage project.
Work with the payroll administrator and project managers to manage PTO requests.
Perform payroll assistance, filing, data entry, supply ordering, and other duties assigned by management.