Timekeeping Analyst

City of New York•New York City, NY

4h•Hybrid

About The Position

The Office of Administrative Trials and Hearings (OATH) is seeking a Timekeeper to provide direct administrative support to the Timekeeping Services Unit within the agency’s Human Resources Department, which serves approximately 800 employees. Under the direction of the Director of Payroll/Timekeeping, the employee will process and maintain time and attendance records in the City Time system, interpret payroll activities and relevant NYC agency policy, and work with Payroll staff to help ensure employees are paid accurately and on time. The role requires attention to detail, proficiency with computers and data entry, the ability to manage time-sensitive work, and strong written and oral communication skills. The position is classified as Principal Administrative Associate (10124). Only candidates currently serving in a NYC agency as a permanent Principal Administrative Associate, or currently reachable on the NYC civil service list, should apply. A hybrid office/remote work schedule is available after the initial training period.

Requirements

Must be a permanent Principal Administrative Associate currently serving in a NYC agency or be currently reachable on the NYC civil service list.
Must have proficient knowledge of PMS, CHRMS, and City Time.
Strong attention to detail.
Ability to handle time-critical, time-sensitive activities.
Proficient computer and data entry skills.
Excellent written and oral communication skills.
Meet one of the stated qualification pathways: a bachelor’s degree and two years of progressively responsible clerical/administrative experience, including one year in an administrative capacity or supervising clerical/administrative staff performing work of more than moderate difficulty; an associate degree or 60 semester credits and three years of such experience, including one year of the specified administrative or supervisory experience; a high school diploma or equivalent and four years of such experience, including one year of the specified administrative or supervisory experience; or equivalent education and/or experience. All candidates must have the required one year of administrative or supervisory experience.
Education above the high school level may substitute for general clerical/administrative experience, but not the required administrative or supervisory experience, at 30 semester credits for six months of experience, up to a maximum of three years.

Responsibilities

Assist with Timekeeping functions and inquiries.
Make City Time entries, including approver and schedule changes, overtime approvals, second-level approvals, and manual entries.
Monitor agency weekly timesheets for completeness.
Adjust and reapprove employees’ weekly timesheets.
Monitor and track staff time usage and accruals.
Assist with manual leave adjustments and online event entries in City Time.
Assist with processing documented sick leave, blood donations, FMLA requests, jury duty actions, and absence control reports.
Provide orientation for newly hired and promoted employees.
Assist with enrolling new employees and completing re-enrollments in City Time when necessary.
Maintain employee timekeeping folders and confidential information.
Prepare and generate City Time and CHRMS reports.
Assist with reviewing and processing incoming and outgoing DP2001s for transfer employees.
Perform specific projects as requested by the unit supervisor.