Timekeeping Analyst
About The Position
The Office of Administrative Trials and Hearings is seeking a Timekeeper to provide direct administrative support to the Timekeeping Services Unit in the agency’s Human Resources Department, which serves approximately 800 employees. Under the direction of the Director of Payroll/Timekeeping, the employee will process and maintain time and attendance records in the City Time system, analyze payroll activities and applicable NYC agency policies, and work with Payroll staff to help ensure employees are paid accurately and on time. Attention to detail, the ability to manage time-sensitive activities, proficient computer and data-entry skills, and strong written and oral communication skills are essential. A hybrid office/remote work schedule is available after the initial training period. Candidates must currently serve in a NYC agency as a permanent Principal Administrative Associate or be reachable on the NYC civil service list. The posting lists the civil service title as Principal Administrative Associate (10124). Qualifications can be met through a bachelor’s degree and two years of progressively responsible clerical/administrative experience, including one year of qualifying administrative or supervisory experience; an associate degree or 60 college credits and three years of such experience, including one qualifying year; a high school diploma or equivalent and four years of such experience, including one qualifying year; or an equivalent combination of education and experience. All candidates must have the required one year of administrative or supervisory experience.
Requirements
- Must currently serve in a NYC agency as a permanent Principal Administrative Associate or be reachable on the NYC civil service list.
- Must possess proficient knowledge of PMS, CHRMS, and City Time.
- Must have strong attention to detail and the ability to handle time-critical, time-sensitive activities.
- Must have proficient computer and data-entry skills and excellent written and oral communication skills.
- Must have one year of administrative or supervisory experience involving clerical/administrative work of more than moderate difficulty.
- Qualifying education and experience: bachelor’s degree plus two years of progressively responsible clerical/administrative experience; associate degree or 60 semester credits plus three years; high school diploma or equivalent plus four years; or an equivalent combination. Experience totals must include the required administrative or supervisory year.
Responsibilities
- Assist with Timekeeping functions and inquiries.
- Enter approver and schedule changes, overtime approvals, second-level approvals, and manual entries in City Time.
- Monitor agency weekly timesheets for completeness.
- Adjust and reapprove employees’ weekly timesheets.
- Monitor and track staff time usage and accruals.
- Assist with manual leave adjustments and online event entries in City Time.
- Assist with processing documented sick leave, blood donations, FMLA requests, jury duty actions, and absence control reports.
- Provide orientation for newly hired and promoted employees.
- Assist with enrolling new employees and completing re-enrollments in City Time when necessary.
- Maintain employee timekeeping folders and confidential information.
- Prepare and generate City Time and CHRMS reports.
- Assist with reviewing and processing incoming and outgoing DP2001 forms for transfer employees.
- Perform specific projects as requested by the unit supervisor.
Benefits
- Hybrid office/remote work schedule available after the initial training period.
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What This Job Offers
Job Type
Full-time
