Sr. Payroll and Timekeeping Data Analyst

Oregon Health & Science University•Portland, OR

About The Position

This position is in the Payroll, Timekeeping Service Center department within OHSU Finance. Under the direction of the Timekeeping Service Center Manager, the Sr. Payroll and Timekeeping Data Analyst provides advanced UKG Kronos Timekeeper, Scheduler, and Badge Reader expertise and user support to the OHSU campus community. The role also provides timekeeping reporting expertise and support for timekeeping and scheduling projects. The analyst leads maintenance, improvement, development, integration, testing, and implementation work for timekeeping, scheduling, and attendance management systems, including union implementations and changes related to wage-and-hour legislation. The role analyzes complex payroll, timekeeping, labor distribution, and attendance data; develops reports and dashboards; supports system interfaces; troubleshoots software issues; and provides advanced user assistance and training across the organization. The position works with teams across ITG, HR, payroll, and other functions to coordinate projects and system implementations. The work takes place in a busy environment with frequent interruptions, multiple demands, noise, and regular interactions with others.

Requirements

Bachelor’s degree and four years of Computer Science experience, or an equivalent combination of training and/or experience.
Experience in a health care and/or education environment.
Experience with UKG Kronos applications, including Timekeeping, Scheduling, Attendance Management, and Badge Readers.
Experience with business analysis and software development, particularly requirements gathering and user acceptance testing.
Experience with legislation, policies, and union agreements.
Experience providing user support or assistance.
Experience training end users as part of a new software implementation project.
Knowledge of Oracle, Kronos, and Cognos applications, toolsets, and workflows.
Knowledge of timekeeping, scheduling, and attendance management in a health care environment.
Experience using Business Intelligence tools and writing Cognos reports.
Experience writing SQL queries.
Knowledge of principles and processes for providing excellent user support service.
Troubleshooting and analytical skills, including the ability to proactively pursue problem resolution.

Nice To Haves

Hands-on experience with UKG Kronos toolsets, including application configuration and development of ad hoc reports and system integrations.
Proficiency or certification in Kronos applications.

Responsibilities

Lead system maintenance and improvement projects for timekeeping, scheduling, and attendance management systems.
Perform systems maintenance, analysis, design, product development, integration, testing, and implementation for timekeeping, scheduling, and attendance management.
Lead union implementation projects for timekeeping, scheduling, and attendance management.
Analyze timekeeping, scheduling, and attendance data using reporting tools, SQL queries, and data extraction and processing methods; provide information to management and leadership to support decisions, policies, and union contract negotiations.
Identify project opportunities, define scope and interdependencies, and determine development and testing needs.
Lead user and system requirements gathering, gap analysis, and requirements mapping.
Lead and monitor systems and interface testing, track progress, and ensure required procedures are completed on time.
Inform interested teams and individuals about projects and coordinate plans.
Perform complex software analysis and troubleshooting; work with the ITG Service Center or help desk to resolve and track software problems.
Serve as a liaison with ITG, HRIS, HR Records, HR Benefits, HR Retirement Teams, HRBP, OPAM, and GL for integrated testing and implementation, including union projects, patches, and upgrades.
Work with Payroll Timekeeping staff to identify system revision needs, formulate system requests and recommendations, and analyze post-implementation results.
Lead analysis, design, requirements gathering, testing, and implementation of system functionality related to applicable wage-and-hour legislation and regulations.
Analyze system implementation results and changes and provide recommendations.
Use UKG Kronos, Cognos, CANDID, SQL, TM1, and other reporting tools to extract and present complex payroll, timekeeping, and labor distribution data.
Create payroll, timekeeping, and labor distribution reports for institutional use.
Create dashboards and ad hoc reports as requested by management.
Partner with ITG to develop and test complex Kronos interfaces with Oracle Payroll, Cognos, and other applicable systems.
Extract complex data needed for union contract negotiations.
Lead enhancement efforts and improve overall system performance and user satisfaction.
Provide advanced support for payroll, timekeeping, and scheduling functionality.
Document business processes and operational rules related to payroll, timekeeping, and scheduling.
Keep payroll staff, timekeepers, and scheduling staff informed about efficient processing methods.
Develop and provide formal training to payroll staff, managers, timekeeping and scheduling staff, employees, and other users across the organization.
Perform other duties as assigned.

Benefits

Healthcare coverage for full-time employees is covered 100%; dependent coverage is 88%.
$50,000 of term life insurance provided at no cost to the employee.
Two above-market pension plans to choose from.
Paid time off: 208 hours per year, prorated for part-time employees.
Extended illness bank: 64 hours per year, prorated for part-time employees.
Nine paid holidays per year.
Tri-Met and C-Tran discounts.
Employee Assistance Program.
Childcare service discounts.
Tuition reimbursement.
Employee discounts to local and major businesses.