Temporary Office Manager (UTemps)

University of Texas at Austin

2d • Onsite

About The Position

This temporary assignment is to support executive operations. The role involves managing general office operations, coordinating various issues, handling event and guest logistics, managing facilities and AV equipment, coordinating with tech vendors, assisting with finance and administrative tasks, supporting staff, and managing calendar and event intake. This temporary assignment may be filled at any time, and only competitive applicants will be contacted. The anticipated end date for this assignment is November 30, 2026.

Requirements

• Clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level with a Bachelor’s degree.
• Clerical experience, including one year at either the Administrative Assistant or Administrative Associate level with a High School Diploma or GED.
• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor

Nice To Haves

• Experience initiating projects in Adobe Workfront

Responsibilities

• General office operations: printer/paper stock, office supplies ordering (UT Market/Today's Business Solutions).
• Custodial/HVAC/printer/tech issue coordination.
• Event & guest logistics: parking passes (chaser tickets, FDP passes, guest passes via PTS), gifting/wrapping coordination (Breed & Co., Neiman Marcus), shipping (label creation via eShipGlobal, packaging).
• Facilities/AV: daily power on/off, entrance signage, marquee, sound machines, and conference room.
• Tech vendor coordination: coffee/snack ordering and service (Parks), water cooler service, golf cart checkout.
• Finance/admin: submitting purchase/PO/contract requests and payment requests via UEE Finance Dashboard, reconciling receipts via DocuSign, maintaining event/project folders.
• Staff support: uniform and monogram shirt ordering.
• Calendar/event intake: adding events to Outlook calendar.

Benefits

• Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level