Temporary Office Manager (UTemps)

The University of Texas at Austin•Austin, UT

14h•Onsite

About The Position

This temporary assignment, part of the UTemp Pool, is expected to continue until November 30, 2026, with a weekly schedule of 40 hours. The role is non-exempt from FLSA and can be filled at any time. Competitive applicants will be contacted with further information. The primary purpose of this position is to support executive operations.

Requirements

Clerical experience, including one year of experience at either the Administrative Assistant or the Administrative Associate level with a Bachelor’s degree.
Clerical experience, including one year at either the Administrative Assistant or Administrative Associate level with a High School Diploma or GED.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor.

Nice To Haves

Experience initiating projects in Adobe Workfront

Responsibilities

Manage general office operations, including printer/paper stock and office supplies ordering through U Market/Today's Business Solutions.
Coordinate issues related to custodial, HVAC, printers, and technology.
Handle event and guest logistics, such as parking passes (chaser tickets, FDP passes, guest passes via PTS), gifting/wrapping coordination (Breed & Co., Neiman Marcus), and shipping (label creation via eShipGlobal, packaging).
Oversee facilities and AV equipment, including daily power on/off, entrance signage, marquee, sound machines, and conference room setup.
Coordinate with tech vendors for services like coffee/snack ordering and service (Parks), water cooler service, and golf cart checkout.
Manage finance and administrative tasks, including submitting purchase/PO/contract requests and payment requests via UEE Finance Dashboard, reconciling receipts via DocuSign, and maintaining event/project folders.
Provide staff support for uniform and monogram shirt ordering.
Manage calendar and event intake by adding events to the Outlook calendar.